CAS Testing - Students

Please refer to video for How to Submit a Test Proctoring Request via Access CAS. Written Step-by-step instructions are available on the Access CAS Information page.

• Test Proctoring Requests should be submitted five (5) days before the testing date through Access CAS, which can be accessed via ONECAMPUS
• Once the Test Proctoring Request is submitted, it will go to the course instructor who will approve or deny the request, as well as provide all pertinent information regarding the test.
• Center for Accessibility Services (CAS) staff members are not able to approve a test proctoring request without the permission of the course instructor
• Students who arrive at the CAS office to take an exam without an approved Test Proctoring Request will need to work with CAS and their instructor to schedule their test to be proctored.

•  As part of the CAS interactive process, students must discuss the implementation of their accommodations with each individual course instructor prior to submitting a Proctoring Request. If requested by the student, an Access Specialist can attend the instructor/student meeting.
• Once the student and instructor have met and signed the Access Plan, a Test Proctoring Request may be submitted via Access CAS.
• Test Proctoring Requests should be submitted five (5) days prior to the requested date for general tests and quizzes.
• Students who are unable to submit a  Test Proctoring Request via Access CAS should contact the CAS Test Proctoring Center at castests@radford.edu or 540-831-6350.
• All students testing in the CAS Test Proctoring Center are expected to follow the Radford University Honor Code.
• Students arriving 20 minutes or more late for their testing appointment will have their space reservation cancelled and their exam will not be proctored. Any rescheduling of a missed exam is at the discretion of the instructor. 

Avoiding Late Test Proctoring Requests

The Center for Accessibility Services staff understands that things happen, and a late request may be inevitable. However, to minimize the chance of needing to submit a late Testing Request, the CAS Office suggests:

• Inputting all your testing dates into the Access CAS system as soon as you receive your syllabi.
• Notifying your instructor of your need to submit a Testing Request five days in advance of the exam date. 
• While some instructors may prefer to give pop quizzes or exams with little notice, this practice may run counter to an access need. If an instructor is not comfortable sharing the dates of a pop quiz or exam with the student, the instructor is encouraged to collaborate with the Center for Accessibility Services regarding how access may be provided in these situations.

The Radford University Honor Code is in effect and students testing with the CAS Test Proctoring Center are still held to the same code of conduct as their peers. To ensure that the test is proctored to the instructor’s specifications and to uphold academic integrity, all students testing within the space are monitored by Closed Circuit Television. 

It is the expectation that all students testing within the Center for Accessibility Services space will uphold the honor code, written below.

"I shall uphold the values and ideals of Radford University by engaging in responsible behavior and striving always to be accountable for my actions while holding myself and others to the highest moral and ethical standards of academic integrity and good citizenship as defined in the Standards."

If a student is found to be in violation of the university Honor Code, the test will be stopped immediately, the student asked to leave the CAS office, and the instructor informed of the behavior. Any information that the Testing Coordinator, or a staff member may have regarding the infraction will be shared with the instructor—including video, photographs, or written recollection of the infraction.  However, the Center for Accessibility Services does not refer students who have engaged in a violation of academic integrity to the conduct board. The instructor may choose to follow the policies stated by Office of Student Standards and Conduct.

Students who have engaged in academic integrity violations are still encouraged to use their approved testing accommodations and are welcome to take future tests with the Center for Accessibility Services Test Proctoring Center. 

Basic questions for test day

Where Will I Take My Test?
Testing will occur in testing rooms in the Center for Accessibility Services office. You will need to check in the front office (Office 325) of the Center for Accessibility Services. You are welcome to arrive 5-10 minutes early to check in for your exam, but you are not required to do so.

What Can I Take to the Testing Room?
Specific items that you can have with you during a test will be determined by your instructor. Your instructor will have communicated with our Testing Coordinator about what items you can take to the testing room.

All testing rooms have pencils, erasers, and digital clocks.

Tell the Testing staff member if you require specific scratch paper before you begin the exam (Lined, blank, graph).

Is the Honor Code Still in Effect?
Yes. The Center for Accessibility Services is a part of the Radford University campus community. Even though you are testing outside of your classroom, you are expected to uphold the Honor Code.  

What if I Need to Use Duo Mobile to Log Into D2L?
If you are using your own laptop or device you should log into D2L using Duo Mobile before leaving the front office. If you are using a CAS laptop or desktop, you may take your phone into the testing room to log into Duo Mobile. You will be accompanied to the testing room by a member of the CAS Test Proctoring Center staff. Your phone must be returned to the front office prior to beginning the exam.

May I Use the Restroom During My Test?
Yes. Please note that your testing time does not stop for restroom breaks. If you take a 5-minute break to use the restroom, those 5 minutes are not added back into your time (unless there is a specific assessment break accommodation).

What If I Have a Question During My Test?
If you have a question during your exam, please write down the question, exactly as you’d like it posed to your instructor, on a sheet of paper. Bring the sheet of paper to the CAS front office and let the staff know that you are there for a test and that you have a question for your instructor. The front office staff will notify the Testing Coordinator, who will contact your instructor.

What Do I Do When I Am Finished with the Test?
When you are finished with your test, please take all materials to the front CAS Office (the test, formula sheets, note sheets, scrap paper). Just like taking a test in the classroom, all materials with writing on them will be returned to your instructor. (Even if your instructor has said they don’t need your note card or scrap paper, CAS will scan it to the instructor for their records).

Students who arrive less than 20 minutes late to their scheduled exam time will have the amount of time that they are late deducted from their overall testing time.

If a student is more than 20 minutes late for their scheduled exam, they are considered a “no show.”  The student will have their space reservation cancelled, and the exam will not be proctored.

• The Testing Coordinator will contact the student and instructor via email to inform them that the student was a “no show” and the request has been cancelled.
• If the student would like to request a reschedule of their testing appointment with the Test Proctoring Center, they must contact their instructor via email and copy castests@radford.edu on the email.
• The instructor has the option to approve or deny the request for a rescheduled exam.  
• Requests for rescheduled tests due to student tardiness should be considered using the instructor/department policy for granting make up exams.
• If a request for a rescheduled exam with the Center for Accessibility Services is approved, the instructor should inform both the student and the Center for Accessibility Services of the date and time the student is expected to take the exam. Please email this information to the student and to castests@radford.edu

If a student is unwell and unable to take their exam at their scheduled time, the student should contact their instructor and the Center for Accessibility Services as soon as they are physically able to do so. 

Should a student experience a medical emergency while testing, the test will be stopped, appropriate medical services contacted, and the instructor will be notified.  The instructor will then determine the next steps in regards to continuing/retaking the assessment. 

Instructors with students testing with the Center for Accessibility Services are asked to fill out the instructor portion of the Testing Request to ensure that the CAS testing staff is aware of how to proctor the exam. Instructors are asked to list the items that a student can have with him/her/them in the testing environment, the length of the exam, etc. If a student states that there is a discrepancy in the conditions of the exam, (i.e. the student states that the instructor allows a calculator for the exam, but the instructor has not indicated this to CAS), the student may take the exam under the conditions he/she/they have stated. However, the student will need to fill out a Testing Materials Discrepancy Form, detailing out their understanding of what materials are allowed in the testing environment. Whether or not the exam grade is accepted, or if the exam can be retaken under the correct exam circumstances will be determined by the instructor.

Testing accommodations may still apply if the format of a course is online or if an exam is given online via the Desire 2 Learn Learning Management System. If an exam or quiz has a time restriction, extended time accommodations may still apply. (i.e. all students in the course have X number of minutes or hours to complete the exam, a student with extended time would receive the original amount of time plus the time granted by accommodation). However, if an exam is scheduled to be taken as a take home exam and completed over several days, extended time accommodations would not apply—as there is not a set number of hours or minutes in which all students must complete the exam. In a take home exam setting where there is no set time limit, the student is responsible for managing their time.

The Center for Accessibility Services understands that not all environments are conducive for reduced-distraction testing. Regardless of whether a test is online or in-person, a student with reduced distraction as an accommodation may request to take his/her/their exam with the Center for Accessibility Services Test Proctoring Center. 

Whether a student is using text-to-speech technology, dictation software, math software, or other Assistive Technology, Assistive Technology can create an equal, meaningful, and competitive testing experience for a student with a disability. Students with Assistive Technology accommodations for testing are welcome to complete their exam, using approved Assistive Technology, in the Center for Accessibility Services.

 Students testing with the Center for Accessibility Services should submit a Testing Request five business days prior to the date of the exam.

If a student is using Assistive Technology for an online exam in their home, or other location of their choosing, the student is encouraged to contact the Center for Accessibility Services for training on specific software two weeks (10 business days) prior to the requested date of the exam. Students taking exams that require the use of a lockdown browser (i.e. Tophat, Proctor U, Respondus) should contact the Center for Accessibility Services to determine if a specific lockdown browser will impede the function of a particular Assistive Technology device/software. Should there be a concern regarding the functionality of Assistive Technology and a lockdown browser, the Center for Accessibility Services will contact the course instructor to collaborate regarding alternatives.

If a student does not arrive for their scheduled exam within 20 minutes of their appointment time, the student’s appointment will be cancelled, and the exam will not be proctored on that day.

 An email will be sent to the student and course instructor explaining that the student did not show up for their exam at the scheduled time. While the instructor may consider a reschedule, it is the student’s responsibility to contact the instructor and inquire as to whether a reschedule is possible. The instructor is not obligated to allow a student to reschedule their exam with the Center for Accessibility Services Test Proctoring Office because the student did not show up for their scheduled appointment time. If the instructor agrees to allow the student to reschedule the exam, the time and date of the exam should be shared with the CAS Test Proctoring Office via email at castests@radford.edu

Students arriving at the CAS office to take an exam without having submitted a Proctoring Request through Access CAS or notified the Testing Coordinator of the need for assistance submitting a Proctoring Request may not be accommodated.