CAS Testing Faculty

Once a student has submitted a Proctoring Request, the instructor should receive an email notifying him/her/them of the student’s request. Faculty may review a student’s pending Proctoring Request by logging into the Access CAS  Faculty Portal (Found through OneCampus). Select the course the Proctoring Request is for, select “ Student Proctoring Requests,” to see any pending requests, select “Pending.” Select the student’s name, found under the “Pending” tab. Fill out the form that pops up after you have selected the student’s name.

Any proctoring requests that you have approved can be found under the “Approved” tab. 

If a student tells you that a Proctoring Request has been submitted, but you have not received an email, please check the Access CAS portal. 

• Include how long other students in the class will have to take the quiz, test, and/or exam.
• Include any materials a student may have with them in the testing environment.
• Make note if students are given breaks between parts of the exam, indicate what behaviors are acceptable during break times (studying, computer time, restroom/water break only, etc).
• Include how you want the assessment returned; either by email or instructor will pick up test in person. 

Assessments should be provided to the Center for Accessibility Services two business days prior to the date of the student’s requested test date. If you, the instructor, are unable to provide your test two business days in advance of the test date, please contact CAS as soon as possible. If the test is not received by the time the student arrives to take the exam, the Testing Coordinator will try to contact you, but we may not be able to proctor the exam.

Assessments may be uploaded to Access CAS and submitted when the faculty member approves/edits the Proctoring Request. Assessments may be emailed to the Testing Coordinator at castests@radford.edu, or assessments may be hand-delivered to the CAS front office (Russell 325) by the instructor. Please note that students are not allowed to deliver their own exams to the CAS front office. 

Assessments will be returned to you in the manner indicated on the approved proctoring request. Assessments may be scanned and emailed directly to your Radford University email address, or you may pick up the hard copy of the exam from the CAS front office. Please note that students are not allowed to deliver their completed exams to the instructor. 

Yes, but students with accommodations are not required to take exams proctored through D2L with our office. While we are happy to proctor, if all students may determine where they take the exam, students with accommodations must be given that same choice.

Exams can still be proctored using Respondus Lockdown browser—and Read and Write text to speech software will interact with Respondus. You are encouraged to share the Read and Write Respondus Lockdown Instructions, linked below, with your student if they are using Read and Write software and Respondus.

Instructions for using Read and Write and Respondus Lockdown Browser, webpage, (opens in new window)

If there is a concern regarding how a student’s approved assistive technology will interact with Respondus, the Testing Coordinator will contact you.

• We allow students to show up to 15 minutes late for an assessment, but they are not given extra time off their original test time with CAS.
• If a student is 20 minutes late (or more), the student may choose to take the assessment in the time left on their room reservation. (If the student has requested a testing room from 2:00-3:00, but shows up at 2:30, the student still has 30 minutes left on the room reservation.
• If the student does not want to begin the test with the time left on their room reservation, the student may ask that the Testing Coordinator contact their instructor to request a rescheduled testing time. It is up to you, the instructor, the instructor as to whether the exam can be rescheduled for a later time.

Students requesting to take an assessment with the Center for Accessibility Services are asked to submit a Proctoring Request via Access CAS. The Proctoring Request should be submitted five (5) business days prior to the date of the scheduled exam. If the student’s requested test date is less than five business days from the date the appointment is made, Access CAS will automatically show that no spaces are available for proctoring. Late proctoring requests (made with less than 5 business days’ notice) must be submitted to the Testing Coordinator by 540. 831. 6350 or emailing castests@radford.edu

That’s up to you, the instructor! The CAS Office will not reschedule an exam without explicit instructor permission. If you allow the student to take the exam later, we are happy to assist you, if we have the time, space, and staff available. If you allow a reschedule, the student should submit a new Proctoring Request via Access CAS or speak with the Testing Coordinator as soon as possible. The instructor is not required to allow the student to reschedule an assessment if the student did not submit the initial Proctoring Request in time. 

CAS strives to assist you and the student in upholding the university’s values. All testing environments are monitored by a closed-circuit camera system. Students leave any materials they do not need with them in the testing environment in the CAS front office. However, should a breach of academic integrity occur, the exam will be stopped and the instructor will be immediately notified. Further action is at the instructor’s discretion.

All exams proctored by the Center for Accessibility Services are done at the discretion of the instructor. The Center for Accessibility Services provides space and proctoring services if the instructor is unable to provide the approved testing accommodations in the classroom or other monitored space. However, the Center for Accessibility Services cannot proctor an assessment without the cooperation of the instructor.

If a Proctoring Request is pending, the Testing Coordinator will reach out to the instructor to remind them of the request. If the request is not acted upon, nor does the instructor contact the Center for Accessibility Services to indicate that the information is forthcoming by 8:30 a.m. on the requested exam date, the exam request will be cancelled.

If the student submitted their Proctoring Request within the five-to-seven-day window and the instructor did not provide the Center with Accessibility Services with the necessary information to proctor the exam, the instructor should offer the student the opportunity to take the exam at a later date with their approved accommodations.  The instructor may either proctor the exam on their own, providing the requested accommodations, or request that the student take the exam with the Center for Accessibility Services. If the Center for Accessibility testing space is to be used for a rescheduled exam, the instructor should notify the Center for Accessibility Services of the date and time the student has been approved to take the exam. The exam and information to proctor the exam should be emailed to the Center for Accessibility Services when the instructor requests that the student take a rescheduled exam with the Center for Accessibility Services. All information may be emailed to castests@radford.edu

Instructors should email castests@radford.edu or call 540. 831. 6069 with any questions or concerns regarding this procedure. 

Instructors with students testing with the Center for Accessibility Services are asked to fill out the instructor portion of the Testing Request to ensure that the CAS testing staff is aware of how to proctor the exam. Instructors are asked to list the items that a student can have with him/her/them in the testing environment, the length of the exam, etc. If a student states that there is a discrepancy in the conditions of the exam, (i.e. the student states that the instructor allows a calculator for the exam, but the instructor has not indicated this to CAS), the student may take the exam under the conditions he/she/they have stated. However, the student will need to fill out a Testing Materials Discrepancy Form, detailing out their understanding of what materials are allowed in the testing environment. Whether or not the exam grade is accepted, or if the exam can be retaken under the correct exam circumstances will be determined by the instructor.

Testing accommodations may still apply if the format of a course is online or if an exam is given online via the Desire 2 Learn Learning Management System. If an exam or quiz has a time restriction, extended time accommodations may still apply. (i.e. all students in the course have X number of minutes or hours to complete the exam, a student with extended time would receive the original amount of time plus the time granted by accommodation). However, if an exam is scheduled to be taken as a take home exam and completed over several days, extended time accommodations would not apply—as there is not a set number of hours or minutes in which all students must complete the exam. In a take home exam setting where there is no set time limit, the student is responsible for managing their time.

The Center for Accessibility Services understands that not all environments are conducive for reduced-distraction testing. Regardless of whether a test is online or in-person, a student with reduced distraction as an accommodation may request to take his/her/their exam with the Center for Accessibility Services. 

Whether a student is using text-to-speech technology, dictation software, math software, or other Assistive Technology, Assistive Technology can create an equal, meaningful, and competitive testing experience for a student with a disability. Students with Assistive Technology accommodations for testing are welcome to complete their exam, using approved Assistive Technology, in the Center for Accessibility Services.

 Students testing with the Center for Accessibility Services should submit a Testing Request five business days prior to the date of the exam.

If a student is using Assistive Technology for an online exam in their home, or other location of their choosing, the student is encouraged to contact the Center for Accessibility Services for training on specific software two weeks (10 business days) prior to the requested date of the exam. Students taking exams that require the use of a lockdown browser (i.e. Tophat, Proctor U, Respondus) should contact the Center for Accessibility Services to determine if a specific lockdown browser will impede the function of a particular Assistive Technology device/software. Should there be a concern regarding the functionality of Assistive Technology and a lockdown browser, the Center for Accessibility Services will contact the course instructor to collaborate regarding alternatives.