Note taking is a volunteer service that benefits both parties of the process. For the student reveiving the service, supplementation of notes can enhance the learning experience. For the person providing the service, one can register early, add the service to a resume, and be a more active member of the learning community.
Please be aware that the note taking service is based on volunteers and is not a paid position. Due to this situation, there are times when aquiring notes are not available. Students are encouraged to always take their own notes, as the note taking service is considered supplemental. If additional accommodations such as recording devices, or classroom materials are also necessary, this should be shared with the CAS Coordinator to be added to the access plan.
Test Proctoring Request Process Through ACCESS CAS
- Log into ACCESS CAS (MyRU>Academics>Academic Tools>ACCESS CAS)
- From the ACCESS CAS home page, click the tab “Proctoring Requests”
- Click “New Booking Request"
- Select “Course”
- Select date range or a select a specific
- Select a time range
- (Optional) Answer other questions: "Final exam" (yes or no), "Do not override class time", "Building","Room"
- To select a specific test taking time, click on “Refine Results”
- Select a specific time
- This opens another screen “Confirm Exam Booking”
- Enter the name of the test (example: Intro to Music Test #1}
- Select the accommodations to be used for this test
- Review proctoring request information
- Click “Submit Request” (this sends the proctoring request to the course instructor)
- The student receives verification email: Testing Request Received- Student
- Your new proctoring request will be listed under “Pending Booking Requests”
- The request will remain in “Pending” until the instructor approves the request.
If an instructor declines a student’s proctoring request, the following will occur:
- The student receives an email with the decision to decline and the specific reason
- The request is erased from the system
- The student will need to create a new proctoring request for this test
Volunteer Note Takers- How To Upload Notes
Students- How To View Notes
Faculty-How To Check Notes
Volunteer Note Takers
- Note takers log into ACCESS CAS through MyRu>Academics>Academic Tools> ACCESS CAS
- Click on the "Note Taker Network" tab
- Click on the "Note Dropoff" tab
- Complete the following fields:
- Note title (example: Chapter 6, Photosynthesis)
- Description (example: Discussed the chatper, what is on the midterm and labs #2 and #3)
- Upload document
- For files over 10 Mb use the Large Upload button. It requires the latest version of Flash plugin to be installed on your system, and your browser needs to allow popups from this site
- Enter date notes were taken
Volunteer Note takers are welcome to scan notes at the CAS office.
ACCESS CAS Notetaker Flowchart
How will I know if I was chosen to be a note taker?
You will receive an email with instructions.
How often do I need to turn notes in?
Notes should be uploaded to ACCESS CAS at least twice a week.
Where can I upload my notes?
From your ACCESS CAS homepage, click on the Note Taker Network tab, you can upload your notes here.
Where can I scan my notes?
You can bring them by our office in Russell Hall, Third Floor, Suite 325, Monday thru Friday 8 a.m. to 5 p.m.
Do I have to make copies of my notes?
No, an electronic version is all that is needed.
Can I email my notes?
No, notes all go to ACCESS CAS.
What if there are no notes for class?
Then there is no need to upload anything. Be aware you may receive an auto email reminding volunteer note takers to turn in their notes.
What if I miss class?
It is the note taker’s responsibility to arrange notes for missed classes to be taken for the registered the Center for Accessibility Services (CAS) students.
What if we watch a movie or have a guest speaker in class?
Please continue your typical note taking duties.
What if my class has a lab?
Please continue your typical note taking duties.
What if power point slides are available through the professor and D2L?
Take notes on what is being said regarding each slide. The student can then use the hand written notes in conjunction with the power point slides.
What perks do I receive as a note taker?
If selected as a volunteer note taker, you will receive 45 hours of non-conduct community service, priority registration for the following semester and the statisfaction of helping a fellow Highlander!
- What happened to the paper Volunteer Note Taker form?
We will no longer be using the paper form, a Volunteer Note Taker recruitment email will be sent out by CAS.
- What is the process and time frame for assigning my note taker and viewing my notes?
Once a volunteer receives the recruitment email and accepts the position, CAS will assign them as the note taker for the class and they will be able to immediately start uploading their notes directly to ACCESS CAS. From there, the CAS student will be to log in and view the notes.
- How often should I receive notes?
Volunteers should upload their notes at least twice a week. This may vary depending on the schedule of the class.
- How will I receive my notes?
You will log into ACCESS CAS and notes are viewable under the Note Taker Network tab.
- What do I do if I have not received notes in a timely manner?
Please contact CAS if you are not receiving notes in a timely manner.
- What do I do if I have an upcoming exam and need my notes?
Please contact CAS if you are not receiving notes in a timely manner. If you notify CAS of any upcoming exams at least 2 business days prior to the exam, CAS will reach out to the volunteer note taker and remind them to upload their notes to ACCESS CAS. Please be aware, note taking is on a volunteer basis, so there is no guarantee that notes will be upload in time for your exam.
- What if the notes are not legible or adequate?
Please contact CAS as soon as possible so your note taker can be asked to provide more legible or typed notes, or another note taker will be selected.
- Should I still attempt to take notes?
Yes, although we understand that can be difficult at times. The notes from your note taker should be an additional tool for you to use in conjunction with your own notes. Having a note taker does not mean its okay to miss class. You still need to attend class regularly.
What happened to the paper note taker form that I shared with my class in order to find a volunteer?
We will no longer be using the paper form, a Volunteer Note Taker recruitment email will be sent out by CAS. Once a student accepts the position, CAS will assign them as the note taker for the class and they will be able to upload their notes directly to ACCESS CAS. From there, the CAS student will be responsible for logging in and viewing the notes. If a professor would like to log in to check the notes or upload course materials, they are able to do so through ACCESS CAS.