Alternate Texts

The alternate text format accommodation assists students with disabilities that significantly affect reading or comprehension. A students who qualify for this accommodation can request required textbooks and other class text materials in a format that assists in overcoming limitations caused by a disability. Some examples of alternate text formats include large print, electronic formats, audio, and braille.


Students registered with the Center for Accessibilty Services (CAS) must work with their disability services specialist to determine if they qualify for the alternate text format accommodation.

Alternate Text Process

Student responsibilities:

  1. Register with the Center for Accessibility Services
  2. Meet with a Disability Services Specialist to determine eligibility for alternate text
  3. Register for classes
  4. Determine textbooks required (MyRU and the bookstore are good resources for textbook information)
  5. Submit an alternate text request form indicating each book that is needed in alternate text include proof of purchase. 
  6. Purchase textbooks*

*Due to copyright law, the Center for Accessibility Services must receive proofs of purchase/rental for all requests before providing textbook files.  It is the recommendation of the Center for Accessibility Services that students not wait until purchasing the textbooks to submit an alternate text request form but instead to do so as soon as a list of required textbooks is made available to the student.

  1. Uphold the Copyright Revision Act of 1976, as amended (17 U.S.C SEC 101 et. Seq.) and not copy, duplicate, distribute or alter the materials received through this accommodation for any purpose. Alternate text formats are for personal use only.
  2. Alternate text formats will be destroyed or returned to the CAS if student is no longer in possession of the original textbook (i.e., if the original is sold, traded or rented).
  3. Contact the CAS if alternate text needs change due to a change in schedules.

Students are encouraged to:

  • Investigate alternate text options on their own using resources such as Amazon, Learning Ally (, and Bookshare (
  • Submit alternate text requests forms four weeks before classes begin as the CAS often must contact publishers and other organizations to locate alternate formats.

Center for Accessibility Services responsibilities:

  1. Receive alternate text request form
  2. Ensure a proof of purchase has been provided
  3. Process alternate text requests on a first come, first serve basis. (request forms will be dated upon submission)
  4. Locate alternate formats for each request. Communicate with student regarding any issues in locating alternate formats
  5. The CAS will process alternate text requested within ten (10) business days of the receipt of the proof of purchase. Delivery of alternate formats depends upon the availability of electronic format and publisher response.
  6. Notify student when items are available. The CAS will make every attempt to provide the format requested by students. (CAS must receive the proof of purchase from students before providing the alternate format.)
  7. If alternate formats are not available, students may provide the CAS with their purchased textbook. CAS will unbound, scan and rebind the student’s book to create an alternate format. The Center for Accessibility Services will not cut and scan rented books. While this service is at no charge for the student, the textbook will be “altered” and may not be accepted for buy back from bookstores.