Documentation Guidelines

The diagnosis alone is not enough to establish eligibility for accommodations under the ADA. There must also be evidence of a “substantial limitation” in one or more major life activities, such as walking, seeing, hearing, speaking, caring for self, performing manual tasks, working or learning. These guidelines are provided to help the evaluating professional document his/her findings in a manner that meets requirements of the ADA and supports the request for accommodations.

If documentation is available, such as: an IEP, 504, Psychological Evaluation, Service Plan, Medical Documentation, Audiogram, Vision Test, U.S. Department of Veterans Affairs Documentation (VA), please share it with your CAS Coordinator.  

Why share evaluation reports and documentation?

Evaluation reports and documentation support the determination of appropriate accommodations.  A CAS Coordinator could ask for these documents to be shared at any time.  Best practice in the event for more information would be to have this paperwork readily available.  

Vital information from an outside professional may support the request for accommodations and answer a variety of questions:

  • The diagnoses in which accommodations are being requested (Diagnostic and Statistical Manual code, if applicable)
  • Previous history of the condition and prognosis
  • Description of current functional limitations. Description must include an explanation of how the diagnosis substantially limits a major life activity.
  • Address the severity of the condition and the impact it has in the learning environment where accommodations are being requested
  • Recommendations. Specific recommendations for accommodations and a rationale for why each accommodation is recommended. However, the Center for Accessibility Services (CAS) will determine reasonable and appropriate accommodations applicable to Radford University.

Recommendations from professionals with a working knowledge of the individual’s history will provide valuable information for the review process. Professional recommendations congruent with the mission and services offered by CAS will be given serious consideration. 

You may submit your information by registering through ACCESS CAS: 

  1. Go to the ACCESS CAS "Accommodation Request" form
  2. Complete the "Accommodation Request" form
  3. Upload your documentation
  4. Click submit
  5. Students will receive an email confirming submission (if no email is received, contact CAS at or 540-831-6350)                                                                                                                                                                                               VP for ASL users 540-922-1176 


Confidentiality Statement

The Center for Accessibility Services (CAS) adheres to the laws governing confidentiality. Once registered, all documentation and information becomes confidential, and is maintained in a secure location. Documentation of a disability is not part of a student’s academic record.

Radford University provides equal access to education without regard to disability.