CAS Note Taking Support
Expectations of Using Note Taking Support:
Students, if approved for Note Taking Support, are responsible for monitoring the effectiveness of a particular type of note taking support and reporting any concerns to the Center for Accessibility Services. If there are concerns regarding the type of note taking support, the student, the student’s Access Specialist, and the Note Taking Coordinator, if needed, can discuss why the current form of note taking support is not working and what the next steps might be.
- Note Taking Support, in any form, is not a substitute for attending class meetings or any other required course activity.
- A student using Note Taking Support, in any form, is expected to engage in the standard practices expected of any student, such as:
- remembering to turn on a recording device or other assistive technology
- charging a Livescribe pen or other note taking device so that it is ready for use
- sitting in an area of the classroom that is conducive to recording
- If a student with Note Taking Support must miss class due to illness, family emergency, athletic conference, etc., it is the student’s responsibility to contact the instructor to obtain any missed information.
Types of Note Taking Support
Recording Devices-- Recommended for In-Person Courses
Recording devices are physical voice recorders or voice recording apps that can be accessed via cellular phone. Only the student approved for the use of the recording device, by the Center for Accessibility Services, should be recording the lecture. Recording devices should only be used to record lecture-based class meetings. Recording devices should be paused or stopped if material of a personal nature may be shared. Students may not share the recording with any other individual and must destroy all recordings after the course has ended.
The Center for Accessibility Services has a limited number of voice recorders available for check out. Please contact firstname.lastname@example.org if you would like to check out a recorder from the Center for Accessibility Services.
Livescribe Pens— Recommended for In-Person Courses
Livescribe pens are assistive technology devices that record audio and connect time-stamped audio to any handwritten notes taken on the special Livescribe “dot” paper. Students using Livescribe Pens may take as many or as few notes as they wish—all audio will be recorded once the device has been turned on and has indicated that it is recording.
If your Access Specialist has recommended the use of a Livescribe Pen, please contact email@example.com for training.
Glean—May be Used for In-Person or Online Courses
Glean is a computer-based program that allows a student to record audio and annotate any recorded information. For example, a student might mark one section of the lecture as “Important” and another section as “Question.” The student may choose to add notes to the recording as it is occurring.
Zoom Auto Captioning and Transcription—Used for Online Courses Hosted via Zoom
While auto-captioning is not a substitute for real-time transcription services or an ASL interpreter, the use of the captioning and transcription tools in Zoom may provide adequate note taking support. If the host of the Zoom meeting has enabled autocaptions, a transcript of the transcribed audio may be accessed by clicking the small arrow next to the CC button on the Zoom toolbar and selecting “View full transcript.” If the host has enabled the capability to save the transcript, the student will have the option to save the unedited transcript prior to the ending of the meeting.
Instructors may choose to edit Zoom transcripts and make them available to the class, but are not required to do so.
Otter AI: In Person or Online Courses
Otter AI is an automated speech to text transcription tool that will record and transcribe audio. The transcript can be edited for clarity and searched for phrases or words.
Peer Note Taking
Peer Note Taking is, typically, reserved for students who cannot take notes by any of the other means outlined above due to physical limitation or the structure of the course. Peer Note Taking is a volunteer student position. While Peer Note Takers are asked to attend class regularly and take clear, detailed notes, the Center for Accessibility Services staff cannot require a student to attend class or upload notes.
Peer Note Taking is not a substitute for attending class.
Expectations for Checking Out Equipment from the Center for Accessibility Services
Any physical technology checked out from the Center must be returned to the Center for Accessibility Services at the conclusion of each semester—December 15 (Fall) or May 15 (Spring). Any technology not returned to the Center for Accessibility Services will be assumed lost. A hold may be placed on the student’s request for official transcripts until the device is returned or the department is reimbursed for the cost of the technology.