Sample Syllabus Statement
“If you are a student with special needs or circumstances, I invite you to contact me early in the course so appropriate supports and scheduling can be addressed.
Students seeking academic accommodations under the Americans with Disabilities Act must register with Radford University’s Center for Accessibility Services (CAS). The policies regarding students with disabilities may be found at http://www.radford.edu/content/cas/home.html. You may also contact the CAS office. ”
CAS Contact Information
Phone: 540-831-6350 or VP for ASL users 540-922-1176
*Exams to be proctored by CAS must be sent to CAS 2 business days prior to test time.
Exams may be delivered to CAS one of the following three options:
- Through ACCESS CAS attach exam/test when approving a Proctoring Request.
- Instructor (or designated intern, work student, GA) may deliver test to CAS offices Monday - Friday.
- Email directly to firstname.lastname@example.org.
Completed exams may be returned to the Instructor one of the following options:
- Instructor (or designated intern, work study, GA) pick up.
- CAS will scan and email completed exam to the Instructor's email.
- We will not deliver exams via campus or federal mail
- Students using CAS Test Proctoring services will neither be allowed to deliver tests to CAS nor return completed tests/exams to instructors for grading.
Faculty- Editing an Approved Proctoring Request
Faculty- Approving a Proctoring Request
Faculty- Amended Attendance
Faculty- Navigating the Homepage
Faculty- Alternate Strategies for Accommodations
Faculty- How To Check Notes
How to login to ACCESS CAS
How to view and sign an ACCESS Plan or Renewal ACCESS Plan
Realizing that faculty are concerned with audio recordings of classroom and lecture there are several important distinctions to be made concerning a recording that is being made by a student with a disability and who has registered with the Center for Accessibility offices at Radford University.
- Many students with disabilities have difficulty with listening, focus, processing, note-taking, etc. Recording a class would be a reasonable accommodation for these students. Students may use assistive technology in class when they need accommodations for listening and note-taking. Students themselves, or a volunteer note taker would/could use a digital recording device may be used for this purpose.
- In order to receive “recording lectures” and/or “use of assistive technology ” accommodation(s), a student must be registered and approved for the accommodation through the Center for Accessibility offices at Radford University. Volunteer note-takers are recruited and vetted by the Center for Accessibility offices and must adhere to the same guidelines as the student registered through CAS and receiving the accommodation.
- The student must review their current Access Plan with the professor /instructor prior to recording a course lecture. The Access Plan may list the following accommodations: allow the recording of lectures, notetaking in class, and/or use of assistive technology.
- For students who have been granted permission to make an audio recording of classes as a disability accommodation, the following policy applies Audio recordings of class lectures are permitted for students as a disability accommodation. Recordings are not to be shared with other students, posted to any online forum, or otherwise disseminated in any way without professor approval. Recordings are to be destroyed at the end of the semester/completion of course.
- If a class lecture may include other students in the class discussion or comments, the professor should notify the entire student body, without singling out any individual, that students may be recording this class/lecture. Students agree that an instructor may request the stopping of recording during sensitive conversations.
- Students failure to adhere to this policy may result in the loss of recording privileges and is a code of conduct and professionalism violation.
*Though Virginia law is a one party state law in terms of recording conversations, it is best practice to make professors/instructors and classmates aware that a recording of a lecture can/could occur. Radford University has policy regarding intellectual property and work completed while hired by the university.
If a professor wants to record and his students are in his recording that is a whole other concern as to responsibilities of professor, university and students.
- Sample Class syllabus statements in regards to recording devices:
"Meetings of this course may be recorded. Any recordings will be available to students registered for this class. This is intended to supplement the classroom experience. Students are expected to follow appropriate university policies and maintain the security of passwords used to access recorded lectures. Recordings may not be reproduced, shared with those not in the class, or uploaded to other online environments. Doing so may constitute a breach of the Honor Code. If the instructor plans any other uses for the recordings, beyond this class, students identifiable in the recordings must/shall be notified to request their consent prior to such use."
It is preferred and recommended that students register with CAS, request accommodation letters, and share them with instructors prior to the start of the semester. However, per ADA regulations, students can request accommodations due to a medical diagnosis at any time of their academic career.
It is highly encouraged that students meet with their instructors during office hours prior to the beginning of the semester. During this time, the student and the instructor will discuss the accommodations. This should be an interactive process which allows both the instructor and the student to discuss the content and coursework in relation to the accommodation(s). At any time, if the instructor or the student want support with this process, a call or invite to the meeting can be made.
The accommodation states, "Reproductions of instructional materials, if available." This means if the instructor has a PowerPoint or presentation that can be shared, they are welcome to provide the materials. This does not necessarily include instructor notes. It may also be agreed upon between the instructor and the student that the materials are shared after the student has attended class.
A student does not have to disclose their disability. If a student is registered with CAS, we encourage students to share as much information about their learning style as possible. However, if you suspect a student is struggling academically due to the lack of access to material and information, please have private conversation. Ask the student if they are registered with CAS. If the answer is, "no", then encourage them to do so. In some cases, instructors have accompanied a student to the CAS office to share their thoughts and concerns.
These links are being provided for informational purposes only; they do not constitute an endorsement or an approval by CAS of any of the products, services or opinions of an organization or individual author. Contact the external site for answers to questions regarding its content.
These one-page accessibility resources, or "cheatsheets," have been developed to assist anyone who is creating accessible content. These free resources are catered to faculty and staff.
Additional Captioning Resources:
- Why Captions Provide Equal Access
- Creating Offline Captions
- Editing YouTube Captions
- Captioned Media is Equitable Access
- How to convert a PowerPoint with Narration into a YouTube video with Closed Captions
- 20 Tips for Teaching an Accessible Online Course
- 30 Web Accessibility Tips
- Tools for Promoting Disability Access and Inclusion
- How to determine if a PDF is a scanned document
Social Media Accessibility:
Adding time for D2L Assessments:
Adding time for Blackboard Assessments:
Free eBook Resources:
Free Web Captioner:
Please do not use Prezi presentations as this format is not accessible and may cause seizures
Accommodations are not necessarily changed due to a course being on-line. This is why the contract is an important piece of the CAS procedure. Again, at any time CAS is happy to provide support with additional questions, and/or attend a meeting to discuss the accommodations.