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Satisfactory Academic Progress Policy

Federal regulations require that financial aid recipients must be making progress toward a degree meeting a minimum cumulative grade point average, and progressing toward degree completion in a timely manner.  Financial aid programs that are affected by this policy includes grants, loans, Federal Work Study, Federal Parent Loans (PLUS), and some Alternative Loan programs. 

For Financial Aid Recipients, Satisfactory Academic Progress will be evaluated on three measures and to remain in good standing a student must pass all three measures as defined below.  Periods of enrollment during which no financial aid was received will also be included in your progress evaluation.

Progress Measures

  1. Maximum time frame (The total number of hours completed toward a degree)
  2. Qualitative progress (Maintaining a minimum grade point average)
  3. Quantitative progress (Completing a minimum number of Financial Aid hours attempted)*

* See “Definition of Financial Aid Attempted Hours” below.

Progress will be evaluated before financial aid is awarded for the upcoming academic year.  (Students must reapply each year for financial aid.) 

Students who do not meet the Standards of Progress for financial aid may appeal their eligibility if extenuating circumstances have occurred; see “Satisfactory Progress Appeal” below.  If students do not appeal they may regain eligibility for financial aid upon meeting all of the standards as outlined below.

Definition of Financial Aid Attempted Hours

Financial Aid Attempted hours include:

  • The hours for which the student is registered at the end of schedule adjustment
  • The hours taken during time periods which have been eliminated by the university for purposes of academic renewal
  • All transfer hours
  • All hours are included, even if the student did not receive financial assistance during these time periods

 Definition of Completed Hours

Completed hours include:

  • The hours for classes for which a letter grade of A,B,C,D, or P is received

Completed hours do not include:

  • The hours for classes for which a letter grade of F (failure), I (incomplete), R (repeat), W (withdraw), or A (audited) is received

Undergraduate Standards

SAP Measure SAP Requirement Undergraduate Standard
Maximum Time Frame Degree should be earned within 150% of the program requirements as published in the Radford University Catalog. Cumulative financial aid hours attempted may not exceed 150% of the program requirement.  Cumulative hours includes all attempted hours as defined above.
Qualitative Progress Students must meet a minimum grade point average Students with less than 56 financial aid attempted hours must meet RU's Suspension/Probation policy.
Students with more than 55 financial aid attempted hours must have a 2.0 minimum GPA and meet the Suspension/Probation policy.
Quantiative Progress Minimum number of hours a student must complete to show progress toward a degree Less than 49 cumulative financial aid attempted hours a student must have completed 50% of their hours attempted
Greater than 48 cumulative financial aid attempted hours a student must have completed 75% of their hours attempted

Graduate Standards

SAP Measure SAP Requirement Graduate Standard
Maximum Time Frame Degree should be earned within 150% of the program requirements as published in the Radford University Catalog. Cumulative financial aid hours attempted may not exceed 150% of the program requirement.  Cumulative hours includes all attempted hours as defined above.
Qualitative Progress Students must meet a minimum grade point average Students must maintain a 3.0 GPA on all financial aid attempted hours.
Quantiative Progress Minimum number of hours a student must complete to show progress toward a degree A student must have earned 75% of their cumulative financial aid attempted hours.

Satisfactory Academic Progress Appeal

A student has a right to appeal the termination of his/her financial aid due to unsatisfactory academic progress.  The appeal should document, on his/her behalf, any relevant circumstances where it can be shown that the unsatisfactory progress was due to unforeseeable or extenuating circumstances beyond his/her control.  Also, it may be shown that such progress is not indicative of the general pattern of grades previously established.  Financial need is not sufficient criteria on which to base an appeal of the termination of financial aid.  Examples of extenuating circumstances include illness or death in the family.  Students who have changed majors or who are pursuing additional degrees that have resulted in failure to meet the Financial Aid Standards of Progress will be considered only through the appeal process. 

A Satisfactory Academic Progress Appeal form is available from the university’s Financial Aid Office, Heth Hall.  Students may also download the progress appeal form from our website.

A student, who submits a satisfactory academic progress appeal, shall be notified via email by the financial aid office about the appeal decision as soon as possible.  Should additional questions or concerns remain after the appeal decision is made known, the student should address these to the director of financial aid.

Financial Aid Probation

A student may be granted one semester of probation as the result of a successful academic appeal.  Students must meet academic progress by the end of one semester or meet the conditions of an academic plan.  Probationary approvals may not exceed five.

Regaining Financial Aid Eligiblity

Students who do not meet the Financial Aid Standards of Academic Progress may regain eligibility through one of the following methods:

  • Gain approval for a period of probation by submitting a Satisfactory Academic Progress Appeal to the financial aid office.  If the appeal is granted, the student will have one semester to meet the Standards of Progress.  See above for procedures to submit an appeal.
  • Meet the Financial Aid Standards of Academic Progress.  Eligibility is re-evaluated for ineligible students who have submitted a FAFSA each semester.

Special Situation Information

Withdrawal from all classes

Students who enroll for a semester, receive financial aid covered by this policy, and withdraw from all classes before the end of schedule adjustment will be ineligible to receive financial aid.  Students who withdraw from all classes after the end of schedule adjustment will be ineligible to receive financial aid based on the quantitative component of progress described above (registered for hours and completed 0 hours).  Summer classes will be considered in relation to all summer terms.  For example, if a student receives financial aid in Summer I and Summer III and withdraws from the Summer I class before the end of schedule adjustment, the student is considered not to have withdrawn from all summer classes.  Students may be granted a probationary period based on the outcome of an appeal. 

 Academic Renewal

Students who are readmitted to Radford University under the academic renewal provision are not automatically eligible for financial assistance.  Federal regulations require that all coursework must be considered for financial aid recipients.  To be considered for financial aid, academic renewal students must submit a Satisfactory Academic Progress Appeal to the Radford University Financial Aid Office.  

The Appeal will be reviewed and the student will be notified of the results.  The student’s previous coursework will be taken into consideration in determining eligibility for financial aid each semester at RU, even though it may not be considered toward university academic progress.

 Military Service Activation

Students called to active duty that results in withdrawal from all classes will be granted Probation upon submission of documents verifying activation.  Students must meet the Financial Aid Standards of Progress at the time of military activation to be granted probation.