Leave

The Commonwealth of Virginia is committed to meeting the needs of its employees, by granting a variety of leave types to assist employees' needs, both personal and professional. The following provides a brief description of leave types available to eligible employees. The leave year is January 10th though January 9th for most, but not all, leave categories.  This is intended to be a summary of leave types and does not supersede HR Policy or A/P Faculty and T/R Faculty handbooks' provisions as applicable.  For complete details regarding each leave type, please click on the leave type for additional information.

Annual Leave

Annual leave [PDF] is an accruing leave type that accrues on the 9th and 24th of each month. The accrual rate is determined by the employee's classification as well as years of service as listed in the charts below. Annual leave is a leave type that should be requested in advance, as prior approval is required.

Classified staff earn annual leave and have roll over/payout amounts as listed below.

Years of Service Hours Accrued Per Pay Period Hours Accrued Per Year Maximum Carry Over Maximum Payout Limit
0-5 4 hours 96 hours 192 hours 192 hours
5-10 5 hours 120 hours 240 hours 240 hours
10-15 6 hours 144 hours 288 hours 288 hours
15-20 7 hours 168 hours 336 hours 288 hours
20-25 8 hours 192 hours 384 hours 336 hours
25 + 9 hours 216 hours  432 hours 336 hours

A/P Faculty earn annual leave as listed below. A/P Faculty roll over amounts from year to year is 240 hours regardless of years of service. Payout of unused annual leave upon separation from employment is governed by provisions of the Administrative & Professional Faculty Handbook as approved by the Board of Visitors.

Years of Service Hours Accrued Per Pay Period
0-1 6 hours
1 + 8 hours

T/R Faculty do not earn annual leave unless on an 11 or 12 month appointment with provisions for annual leave. Such terms will be set forth by appointment and reappointment letters issued to faculty members each year.

Civil and Work-Related Leave (Administrative Leave)

Civil and Work-Related Leave is a non-accruing leave type for use under the specific circumstances explained in the Department of Human Resources Management (DHRM) policy. Civil and Work-Related Leave is a leave type that should be requested in advance, as prior approval is required.

This leave is provided to eligible employees and may be used for the following:

  • To appear in court or related proceedings (with the exception of divorce/custody/traffic violations of the employee)
  • To serve on state councils or boards
  • To serve as an officer of election
  • To resolve of work-related conflicts
  • To participate in the resolution of complaints of employment discrimination
  • To attend work-related administrative hearings
  • To attend one initial Employee Assistance Program (EAP) session
  • To interview at other (Virginia) state agencies 

Questions related to the eligibility and documentation requirements for this leave type should be directed to your HR Benefits Team.

Compensatory Leave

Compensatory leave is earned on an hour-for-hour basis when an employee is required to work a holiday or an authorized closing or additional hours in a workweek in which the employee has taken a  holiday or leave, but has not worked more than 40 hours. Compensatory leave earned for a holiday is not to exceed 8 hours. Compensatory leave expires within one year of earning it. This leave type should be requested in advance, as prior approval is required. Agencies may also schedule use of compensatory leave at a time convenient to agency operations.

Educational Leave

It is the Commonwealth's objective to allow employees to take educational leave from work to pursue study related to their work or the work of their agencies. Such leave requests should be discussed in advance with your supervisor for planning purposes and are subject to supervisor approval. 

Family Personal (Virginia Sickness & Disability Program – VSDP)

Employees who are in the VSDP earn 32 hours of family personal [PDF] leave each year on January 10. This leave is available for personal use and requires prior approval. Any unused hours will expire the following year on January 9 and new hours will post on January 10. Once an employee reaches 10 years of service, family personal leave will increase to 40 hours. 

Family Medical Leave Act (FMLA)  

It is the policy of the Commonwealth to fully comply with the FMLA [PDF] and provide eligible employees with up to 12 weeks of unpaid family and medical leave per leave year because of their own serious health condition or the serious health condition of an eligible family member, or up to 26 weeks of unpaid leave to care for a covered service member with a serious injury or illness if the employee is the spouse, son, daughter, parent or next of kin of the service member.

For additional FMLA information, please see FMLA

Holidays

As mandated in the Code of Virginia, Radford University provides eligible employees with paid time off for specific holidays [PDF]. Radford University operates on an alternate holiday schedule. Please see Radford University’s Holiday Schedule for details.

Leave Sharing Program

The leave share program [PDF] permits eligible employees who are in a full time leave without pay (LWOP) status to receive income by using annual leave hours donated to them by other employees. Eligibility requirements apply as outlined on the leave share fact sheet.

If you meet the requirements to be a recipient or wish to donate annual leave, you must complete the Recipient Application & Donor Form [PDF]. Any questions or concerns regarding eligibility or donations should be directed to your HR Benefits Team at 540-831-5008 or benefits@radford.edu.

Military Leave

Military leave permits employees to take military leave, with or without pay, for active duty in the armed services of the United States. It also permits employees who are former and inactive members of the armed services, or current members of the reserve forces of any of the United States' armed services, or of the Commonwealth's militia, or the National Defense Executive Reserve to take military leave in accordance with federal and state law. In addition, it provides continued salary for employees in the Commonwealth’s Militia called up by the Governor to respond to natural or man-made disasters.

Military employees shall be granted up to 15 workdays of paid military leave as well as an additional 8 hours for pre-induction and other physical examinations required for military service. Military orders must be forwarded to your HR Benefits Team at benefits@radford.edu.  

Personal Sick (Virginia Sickness & Disability Program – VSDP)

Employees who are in the VSDP earn 64 hours of personal sick [PDF] each year on January 10. This leave is available for an employee's own illnesses or injuries as well as appointments pertaining to the physical wellbeing of the employee. This leave type is not available for usage for family members or issues of a personal nature. Any unused hours will expire the following year on January 9 and new hours will post on January 10.

Once an employee reaches 5 years of service, personal sick leave will increase to 72 hours. Another increase for personal sick leave will occur when an employee reaches 10 years of service with the final increase being 80 hours earned.

Recognition leave

Supervisors may award recognition leave to recognize a classified employee's contributions to the overall objectives of Radford University. The Employee Recognition Policy [PDF] provides additional detailed information regarding employee recognition leave. To award recognition leave, please fill out the Employee Recognition Request Form [PDF].

School Assistance and Community Volunteer Service

Leave under this policy may be used for providing volunteer service for non-profit organizations or for school assistance. School Assistance and Community Volunteer Service [PDF] leave is earned at the rate of 16 hours every January 10; however, rates of earnings are prorated for employees who are not full time.  Any unused hours will expire the following year on January 9 and a new 16 hours will post January 10. This leave type requires prior approval and supervisors may require documentation.

Members of volunteer fire departments and rescue squads, or auxiliary units thereof, shall be granted paid leave of up to 24 hours under this policy in accordance with §2.2-2821.2 of the Code of Virginia. Please contact your HR Benefits Team if you are a member of a volunteer fire department or rescue squad.

Short Term Disability (Virginia Sickness & Disability Program - VSDP)

Short term disability [PDF] will begin upon the expiration of a 7 calendar day waiting period, and provides replacement income for a maximum of 125 work days at 100%, 80% or 60% for defined periods of time based on an employee’s date of hire, or re-hire, and total months of state service. 

Note: Employees hired, or re-hired, on 7/1/09 or later are not eligible for VSDP benefits for a non-occupational disability until they have completed one year of continuous state service. If you are a VSDP participant and may be in need of short term disability, please contact your HR Benefits Team at 540-831-5008 or benefits@radford.edu.

Sick Leave (Traditional)

Here is the Sick Leave (Traditional) [PDF] for employees.

Classified employees who did not elect to join the VSDP accrue 5 hours of sick leave on the 9th and 24th of each month. Sick leave may be used during periods of illness or disability or for absences due to medical appointments. Employees may use up to 48 hours of accrued sick leave for absences for the illness or death of an immediate family member. Thirty-three percent of an employee's available sick leave balance may be used to cover an absence for an FMLA-certified event for an eligible family member.

A/P faculty employees participating in an Optional Retirement Plan (ORP) earn 5 hours of sick leave on the 9th and 24th of each month. Employees may use up to 48 hours of accrued sick leave absences for the illness or death of an immediate family member. Thirty-three percent of an employee's available sick leave balance may be used to cover an absence for an FMLA-certified event for an eligible family member.

T/R faculty employees participating in an Optional Retirement Plan (ORP) earn 96 hours of sick leave each August 10th. Employees may use up to 48 hours of accrued sick leave for absences for the illness or death of an immediate family member. Thirty-three percent of an employee's available sick leave balance may be used to cover an absence for an FMLA-certified event for an eligible family member. 

Worker's Compensation [PDF]

All Radford University employees are eligible to receive compensation [PDF] for lost wages and medical benefits under the Virginia Worker’s Compensation Act for a work-related injury/illness.   For additional information please see Worker's Compensation.