Travel

Chrome River is the university’s new travel management system which is accessed through the MyRU portal. The user’s guide is also available on the MyRU portal.  Users should begin processing pre-approvals and expense reports in Chrome River once their department has been trained.  Refer to the Migrating to Chrome River Quick Reference Guide and  Chrome River Frequently Asked Questions for helpful information.  Please contact Accounts Payable (540) 831-7614 for questions regarding University and State Policy and for Chrome River Technical issues, please contact Technical Support at (540) 831-7614.

Airbnb and similar online community marketplaces, such as VRBO or HomeAway, connect people looking to rent their homes and apartments with travelers who need accommodations. Unlike commercial hotel and professionally managed properties, community marketplaces do not provide assurance that the property is in compliance with standard safety or fire regulations. In accordance with requirements issued by the Department of Accounts, risk management best practices and duty of care, the University will no longer approve the use of Airbnb or similar online community marketplaces for University faculty, staff or student travel accommodations effective March 1, 2019.

Effective January 1, 2019, the IRS has increased the standard mileage reimbursement rate from 54.5 cents to 58.0 cents per mile. Travel distances up to 200 miles per day, or when an Enterprise rental car was requested but not available, will be reimbursed at 58.0 cents ($0.58) per mile. Travel distances more than 200 miles per day will continue to be reimbursed at 24.6 cents ($0.246) per mile.

 

Non Chrome River Travel

Airfare Authorization Form
PDF
Foreign Per Diem Rates
ONLINE
GSA Per Diem Calculator
ONLINE
Federal GSA Rates ONLINE
Request for Travel Form (To access the Request for Travel form under Internet Explorer (IE), please right click on RFT link and "save target as" to your desk top.) XLSX
Self Service Banner Travel Instructions PDF

Last Updated 2/27/2019