To more efficiently manage campus copy, print, scan and fax needs, Radford University and the Division of Information Technology (DoIT) have partnered with Virginia Business Systems (VBS) to provide multi-function devices. This partnership is based on a Virginia Tech contract and allows Radford University to leverage the copy/print volume of both university communities and keep pricing low.
The program will allow departments to replace their existing university-owned or leased equipment with Konica Minolta “Bizhub” machines. The “Bizhub” machines are color, multi-function devices (MFD) with copy, print, scan and fax capabilities. In many offices, these units can be used to replace multiple devices and will provide savings in power consumption and reduce maintenance costs. Other key features on these units are:
- Scan-to-email capability
- Network printing
- Duplex copy/print capability
- Finisher with stapler
- Two or three-hole punch
- Copy/print capabilities on up to 140 pound paper
- Five paper trays supporting sizes up to 11x18
The program is based on a cost-per-page arrangement, meaning departments only pay for the number of copies or pages each month. The equipment is provided and maintained by VBS at no cost to the department. Departments provide paper and pay for their monthly copy/print volume. This is a more cost-effective model than many current copier lease arrangements where the department's contract for a maximum monthly volume that may or may not be reached.
The program will streamline the billing and invoicing process and eliminate the need for each department to enter separate purchase requests for their unit. RU will receive a monthly invoice from VBS and, after verification, a journal entry will be completed by DoIT against departmental budgets for the cost of their prints. Departments will still be responsible for verifying the ‘Printing and Postage (7121)’ budget category has appropriate funding to cover their monthly copy/print volume.
Service, toner and staples for the MFDs will be coordinated through the Technology Assistance Center (831-7500.) The DoIT support staff will contact VBS as necessary for service calls and provide an on-site technician within four business hours Monday-Friday.
Over the next several months, DoIT will be contacting departments individually to review their current usage and potential savings. For more information, or to schedule a meeting to further discuss this new program, contact the Technology Assistance Center.