September 2018 Newsletter

Labor Day

Radford University will be open on Monday, September 3, 2018 and is a normal workday. Employees will earn compensatory time on an hour-for-hour basis by entering hours as Holiday Worked on their timesheet. If you request and are approved to take the day off, you will need to enter the time as Holiday.

HR Deadline Dates for Personnel Actions

Our goal is to assist the campus community by processing personnel actions in a timely manner to ensure prompt payment. All personnel actions for new hires, rehires, or paperwork affecting an employee’s pay should be received in Human Resources on or before the dates listed in the table below:

Employee Type

Pay Date

Pay Period Dates

Date Paperwork should be received in HR

















Actions/paperwork received after the deadline dates will be processed on the next available pay date. REMINDER: Due to the volume of personnel actions, HR’s turnaround time for personnel action requests (PR40s or PeopleAdmin actions) is four (4) work days. New employees are not authorized to begin work until notification from HR has been sent to the departmental supervisor.

Please note the late submission of timesheets could also result in late payments.  Please visit the Payroll website for due dates.

I-9 (Employment Eligibility Verification) Forms

All new hires/rehires are required to complete the current I-9 form on or before the first day of work. Any previous versions of the form will not be accepted. New employees must present original employment eligibility verification documents within 3 work days of employment. Failure to do so will result in termination in accordance with federal regulations. Departments are encouraged to contact HR at with any questions.

HR Training Sessions

Retirement Planning & Information sessions are intended for employees who are nearing retirement or want to learn more about the process. Each session will cover topics ranging from the Virginia Retirement System and the Optional Retirement plans, life insurance and retiree health insurance options, as well as information on Social Security and supplemental retirement plans. Registration is not required and spouses are invited to attend. Sessions will take place in Hurlburt 248 on the following dates:

  • Wednesday, September 12, 2018 @ 9:30 a.m. – 11:00 a.m.
  • Tuesday, September 25, 2018 @ 1:00 p.m. – 2:30 p.m.

Classified Staff Performance Evaluations

Completed performance evaluations utilizing the new performance module in PeopleAdmin SelectSuite for all A/P and Classified employees are due for review by Human Resources on November 5, 2018. The schedule for the various steps are as follows:

Step Owner

System Opens

Due Date

Employee Completes Self-Evaluation



Supervisor Completes Evaluation



Reviewer Approval



Meeting to Review with Employee



Employee Acknowledgement



Training for the new evaluation system will be available. Registration is necessary through the VLC. Sessions will take place in the HR Conference Room on the following dates and times:

  • Tuesday, September 4, 2018 @ 2:00 p.m. to 4:00 p.m. – A/P Supervisor
  • Thursday, Sept 6, 2018 @ 10:00 a.m. to 11:00 a.m. – Classified Employee (Just added)
  • Friday, September 7, 2018 @ 9:00 a.m. to 11:00 a.m. – Classified Supervisor
  • Tuesday, September 11, 2018 @ 9:00 a.m. to 11:00 a.m. – A/P Supervisor
  • Friday, September 14, 2018 @ 9:00 a.m. to 11:00 a.m. – Classified Supervisor
  • Monday, September 17, 2018 @ 9:00 a.m. to 11:00 a.m. – Classified Supervisor
  • Thursday, September 20, 2018 @ 2:00 p.m. to 4:00 p.m. – A/P Supervisor
  • Tuesday, September 25, 2018 @ 2:00 p.m. to 4:00 p.m. – A/P Supervisor
  • Wednesday, September 26, 2018 @ 9:00 a.m. to 11:00 a.m. – Classified Supervisor
  • Tuesday, October 2, 2018 @ 9:00 a.m. to 11:00 a.m. – Classified Supervisor

Please make every effort to attend the training as there is new functionality in the new system.  Instructions (quick sheets) and videos for completing the performance evaluation in SelectSuite will be on the HR website in the near future. If you have additional questions, please contact Jenene Lewis at 540-831-7286 or Theresa Slaughter at 540-831-5582.  

Secure Your DCP & VRS Account!

VRS recommends that participating employees take precautionary steps to protect their financial accounts. Such proactive steps, include setting up online defined contribution plan and myVRS accounts. Best practices to avoid having the security of your account jeopardized includes setting up online access and reviewing your account on a regular basis. For more information, please visit the VRS Security Center.


Are you ready to get moving? Sign up for the CommonHealth Move More Challenge 2018: Walk the Wild Shore.

THE CHALLENGE: When we move more other health habits often improve. Many sleep better, lose weight, feel less stressed, are more positive, make healthier eating choices and have more energy throughout the day. Commit to MOVE MORE EVERYDAY from September 5, 2018 through October 3, 2018.

As you “virtually” travel, bask in the beauty, enjoy the serene vistas and discover the unique variety of wildlife on Virginia’s Eastern Shore. Sign up here today and get ready to start moving more this fall! Your Agency Coordinator is Pamela Smallwood and your Regional Coordinator is Susan Perry. Be sure to complete the challenge and final survey to receive a commemorative lapel pin and a certificate.

Weight Watchers

Weight Watchers is offering a Fall 2018 Starter Kit promotion! From September 4, 2018 – September 21, 2018, any employee who joins Weight Watchers is eligible for a FREE Starter Kit packed with exciting tools ($70 value) inspired by the WW Freestyle™ program! To receive the Starter Kit, employees must purchase their membership during the promotion period.

The Starter Kit is uniquely designed to support your weight-loss efforts. The kit includes: omelet maker/egg poacher, cutting board, chopper, steamer and best of WW Zero SmartPoints Cookbook, plus $20 in coupons. Please click on Redeem Starter Kit to redeem your kit. Kits must be redeemed by October 5, 2018.

SAVE THE DATE – 2018 Employee Benefits Fair

The annual Employee Benefits Fair will be held on Thursday, October 11, 2018 in Muse Hall. Flu shots will be made available and administered by Walgreens for interested employees. More information will be coming soon.

Attention Golfers!

Join Radford Child Development's second "Swing for Scholarships" Captain's Choice golf tournament at the beautiful Pete Dye River Course on Monday, October 1, 2018 from 1:00 p.m. – 6:00 p.m., and help support early childhood education in the NRV. Many thanks to the lead event sponsor, Carilion NRV Medical Center and the support of the Radford University Foundation. Registration is $300/foursome. Sign up for the tournament before Friday, September 7, 2018 by calling or texting 540-808-8668, emailing, or messaging them on Facebook.  

Not a golfer? You can still help! Please register to support RCD at Amazon through, or through the Kroger Community Rewards program. By signing up to support Radford Child Development through these businesses, they will donate a percentage of your purchase every time you shop, at no additional cost to you. To donate directly to RCD, please visit their website.  

Need HR Support?

To help answer any questions you may have, visit the Meet our Staff page on the HR website so we can better assist your specific needs.

Be sure to follow the Human Resources Facebook page for important information and events that are posted each week.

Aug 31, 2018