Forms & Policies
Forms & Documents
Forms are listed by topic. Click on a certain topic to see all the forms that relate to it. Need assistance? Email hr@radford.edu.
Awards & Recognition
Employee Recognition
Presidential Employee Service Awards
Family and Medical Leave Act (FMLA)
- FMLA | Certification of Employee's Serious Health Condition | PDF
- FMLA | Certification of Family Member's Serious Health Condition | PDF
- FMLA | Employee Rights & Responsibilities | PDF
- FMLA | Information Packet | PDF
- HR Use Only | Notice of Eligibility and Rights | PDF
- HR Use Only | Designation of Notice | PDF
- Visit the FMLA page for additional information | HR Website
For New Employees
1500 Wage
- Criminal Background Check Authorization | PDF
- Form I-9* | Completed online using I-9 Advantage, an email will be sent from service@I-9advantage to all new hires by HR.
- Certificate of Policy Receipt | PDF
- Employee Data Sheet | PDF
- Direct Deposit Authoirzation | Search "Employee Direct Deposit" on your OneCampus portal
- Form W-4
- Form VA-4
Part-Time Wage (< 120 Day, < 19 Hours/Week, Sporadic)
- Wage Application Form | PDF
- Criminal Background Check Authorization | PDF
- Form I-9* | Completed online using I-9 Advantage, an email will be sent from service@I-9advantage to all new hires by HR.
- Certificate of Policy Receipt | PDF
- Employee Data Sheet | PDF
- Direct Deposit Authoirzation | Search "Employee Direct Deposit" on your OneCampus portal
- Form W-4
- Form VA-4
Additional Links for All New Employees
Full-Time Faculty/Staff & Adjunct Faculty
The following forms are completed online: Form I-9, Selective Service Compliance, Employee Data Sheet, Certificate of Policy Receipt, Form W-4, Form VA-4, Direct Deposit Authorization. Emails are sent to new hires with access and instructions to the below systems to complete all onboarding forms. Employees are encouraged to complete these forms before their first day. If an employee is unable to complete their forms online, please contact Human Resources.
- Onboarding System Log-in. | https://radford.ted.peopleadmin.com/records
- Form I-9* is completed online using I-9 Advantage, an email will be sent to all new hires with a link and instructions to complete this requirement.
*Radford University encourages the new hire to present identification documents as soon after completing Section 1 of the form as possible but must allow the new hire up to three days after beginning work to present identification documents from the list of acceptable documents that are found in the instructions for the I-9 form. If the new hire does not present acceptable identification documents by the end of three business days, Human Resources will work with the supervisor to pause such employment for up to 7 additional days for an employee to provide proper documentation. However, continued failure to provide such documentation to ensure completion of I-9 will result in employment termination. See I-9 instructions for additional information.
For Supervisors
New Hire & Terminations
Contract Services
Performance Management / PeopleAdmin
Leave
- Leave of Absence Request Form (PR2) | Classified Staff | PDF
- Leave Sharing Program | Donor Form | PDF
- Leave Sharing Program | Application Form & Fact Sheet | PDF
- Teaching & Research Faculty Record of Leave Usage | PR-14 | PDF
- Worksheet | Classified & A/P Faculty under University Sick Leave | PDF
- Worksheet | Classified & A/P Faculty under VSDP | PDF
- Worksheet | Teaching & Research Faculty under VSDP | PDF
- Leave Information Page
Payroll Forms
- For all Payroll forms, visit Payroll's Website
- Direct Deposit Authoirzation | Search "Employee Direct Deposit" on your OneCampus portal
- Form W-4
- Form VA-4
Workers' Compensation
Once a work-related injury/illness has been reported, the supervisor of an injured employee must file an Accident Report online with the Commonwealth of Virginia's Sedgwick Employer Accident Report Portal. Additional information can be found on the Workers' Compensation page.

Online Form Submission
Safely submit forms and documents from anywhere to HR with secure upload. Not only is this safe to use for sensitive information it is also fast. Our office receives your upload as soon as you submit it. If you have any issues using this service, after referencing our instruction document, please email Ethan Jones for assistance.
Radford University utilizes SendSecure SafeBoxes for secure document transmission.

Policies & Guidelines
This section is a selection of Radford University and the Commonwealth of Virginia Policies. For a complete list of Radford University policies, please visit the Office of Policy and Tax Compliance website. Visit the Department of Human Resouces Management (DHRM) website for all Virginia HR Policies.
General Radford University Policies
Policy Name | Policy Number |
Acceptable Use Policy for University Computers and IT Systems | PDF | IT-PO-1500 |
Animals on University Property | PDF | GEN-PO-1004 |
Authorized Closings | PDF | |
HR-PO-1400 | |
Discrimination, Harassment, Sexual Misconduct & Retaliation Policy | PDF | GEN-PO-1002 |
Employee Recognition Policy | PDF | HR-PO-1403 |
HR-PO-1404 | |
Records Management Policy | PDF | FA-PO-1208 |
HR-PO-1402 | |
Telework Policy | PDF |
HR-PO-1401 |
University Smoking Policy | PDF |
Employee Handbooks
AP Faculty | |
Classified Staff | |
T/R Faculty |
Radford University Code of Ethics
Radford University is committed to maintaining the highest ethical standards and upholding the public’s trust. We recognize that our behavior affects not only our own individual reputation but also that of Radford University. Accordingly, this Code of Ethics forms the ethical principles that will guide all members of the university community in all decisions and activities. These principles are:
- Respect: We will nurture a climate of care, concern, fairness, and civility toward others while recognizing and embracing each individual’s dignity, freedom, and diversity even in the face of disagreement.
- Honesty and Integrity: We will act and communicate truthfully and candidly. We will uphold the university’s values and make decisions based on the greater good, conducting ourselves free of personal conflicts or appearances of impropriety and self-dealing.
- Communication: We will openly share information with stakeholders regarding the processes used in developing policies and making decisions for the university.
- Stewardship: We will use university resources in a wise and prudent manner in order to achieve our educational mission and strategic objectives. We will not use university resources for personal benefit or gain.
- Excellence: We will conduct all university affairs diligently, exercising due professional care and striving to meet the high expectations we have set for ourselves as well as the expectations of those we serve.
- Responsibility and Accountability: We will be trustworthy and answerable for our conduct, decisions, and obligations and will comply with all applicable laws, regulations, policies, and procedures. We recognize our obligation to report unethical conduct to appropriate authorities.
Approved by the Board of Visitors on August 23, 2007 | Reviewed by the President’s Cabinet on October 14, 2019