Forms & Policies

Forms & Documents

Forms are listed by topic.  Click on a topic to see all the forms that relate to it.  Need assistance? Email

Awards & Recognition

Presidential Employee Service Awards

New Hires / Onboarding

1500 Wage

Part-Time Wage (< 120 Day, < 19 Hours/Week, Sporadic)

Student Worker

  • Form I-9*  |  Completed online using I-9 Advantage, an email will be sent to all new hires by HR with instructions.
  • Direct Deposit Authorization | Search "Employee Direct Deposit" on your OneCampus portal
  • Form W-4
  • Form VA-4

Full-Time Faculty/Staff & Adjunct Faculty

The following forms are completed online: Form I-9, Selective Service Compliance, Employee Data Sheet, Certificate of Policy Receipt, Form W-4, Form VA-4, Direct Deposit Authorization.  Emails are sent to new hires with access and instructions to the below systems to complete all onboarding forms.  Employees are encouraged to complete these forms before their first day. If an employee is unable to complete their forms online, please contact Human Resources.

*Radford University encourages the new hire to present identification documents as soon after completing Section 1 of the form as possible but must allow the new hire up to three days after beginning work to present identification documents from the list of acceptable documents that are found in the instructions for the I-9 form. If the new hire does not present acceptable identification documents by the end of three business days, Human Resources will work with the supervisor to pause such employment for up to 7 additional days for an employee to provide proper documentation. However, continued failure to provide such documentation to ensure completion of I-9 will result in employment termination. See I-9 instructions for additional information. 

Payroll Forms

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Online Form Submission

Safely submit forms and documents from anywhere to HR, Benefits, or Payroll with secure upload.  Not only is this safe to use for sensitive information it is also fast. Our office receives your upload as soon as you submit it.  If you have any issues using this service, after referencing our instruction document, please email Ethan Jones for assistance.  

Radford University utilizes SendSecure SafeBoxes for secure document transmission. 

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Policies & Guidelines

This section is a selection of  Radford University and the Commonwealth of Virginia Policies.  For a complete list of Radford University policies,  please visit the Office of Policy and Tax Compliance website. Visit the Department of Human Resouces Management (DHRM) website for all Virginia HR Policies.

Employee Recognition

DHRM Employee Recognition Program Policy DHRM Website
Employee Recognition Policy PDF
Guidelines for Employee Recognition Program PDF


Radford University Code of Ethics

Radford University is committed to maintaining the highest ethical standards and upholding the public’s trust. We recognize that our behavior affects not only our own individual reputation but also that of Radford University. Accordingly, this Code of Ethics forms the ethical principles that will guide all members of the university community in all decisions and activities. These principles are:

  • Respect: We will nurture a climate of care, concern, fairness, and civility toward others while recognizing and embracing each individual’s dignity, freedom, and diversity even in the face of disagreement.
  • Honesty and Integrity: We will act and communicate truthfully and candidly. We will uphold the university’s values and make decisions based on the greater good, conducting ourselves free of personal conflicts or appearances of impropriety and self-dealing.
  • Communication: We will openly share information with stakeholders regarding the processes used in developing policies and making decisions for the university.
  • Stewardship: We will use university resources in a wise and prudent manner in order to achieve our educational mission and strategic objectives. We will not use university resources for personal benefit or gain.
  • Excellence: We will conduct all university affairs diligently, exercising due professional care and striving to meet the high expectations we have set for ourselves as well as the expectations of those we serve.
  • Responsibility and Accountability: We will be trustworthy and answerable for our conduct, decisions, and obligations and will comply with all applicable laws, regulations, policies, and procedures. We recognize our obligation to report unethical conduct to appropriate authorities.

Approved by the Board of Visitors on August 23, 2007 | Reviewed by the President’s Cabinet on October 14, 2019