(Summary of Radford University’s Compliance with the 1998 Foundational Plan Requirements and Recommendations of the Attorney General’s Task Force)
August 2000

Foundational Plan Requirements
Each campus plan should be reviewed annually and include the following items.

  1. Focused and comprehensive alcohol and drug abuse education programs.

·        Alcohol educational programming is provided by the office of Substance Abuse and Sexual Assault Education, the University Police Department, Student Action Team, Office of Residential Life, Peer Educators, and the Office of New Student Programs. 

·        The Police Department submitted and received two $1500.00 grants from Division of Motor Vehicles to purchase Fatal Vision Goggles and educational material for alcohol education programming. 

·        OCTAA (On Campus Talking About Alcohol) classes are available to students. 

·        RU Aware program provides education (including OCTAA classes) and assessment for students found in violation of the university’s alcohol and other drug policies. 

·        Peer education provided through student group, S.A.T./BACCHUS. 

·        University 100 is a one-credit first semester class that addresses transitional issues, decision making and orientation to campus life with special emphasis on the impact of alcohol/drug use on academic, personal, and social success. The textbook that is used in all sections of University 100, provides significant information about the hazards of alcohol and drug abuse.  This program reaches approximately eighty-two percent of our first semester freshman students. 

·        Students have the option of taking a wellness, personal health, recreation or nutrition course. Each of these courses addresses the impact of alcohol/drug use and abuse in relationship to the content of the course. 

·        The Success Starts Here Program is a collaborative effort of New Student Programs, Student Activities, Residential Life, and Substance Abuse & Sexual Assault Education to bring national speakers to campus to present issues of wellness (including alcohol and drugs) and academic success. 

·        Extensive programming dealing with health, social, personal, and academic problems that arise from alcohol/drug use or abuse are regularly presented in the campus residence halls. 

·        In the 1998 fall semester, President Covington sent a letter to all faculty encouraging their partnership in efforts to reduce binge drinking and the illegal use of alcohol and other drugs. 

  1. Vigorous enforcement of state alcohol and drug laws on and off campus, by campus police, local law enforcement and the Alcoholic Beverage Control (ABC) Board

·        On-campus enforcement is vigorous and consistent by University police and residence hall staff.  Increased emphasis on enforcement has resulted in an increase in the number of judicial charges for alcohol-related cases being filed during the opening weeks of the fall semester in 1998 and 1999 and a subsequent reduction in violations and related problems (see summaries of outcomes). 

·        Off-campus enforcement by local law enforcement and the ABC agents continues to be rigorous. 

·        The University Police Department continues to aggressively enforce state alcohol, drugs laws and University policy.  During 1999-2000, there was a 177% increase in alcohol arrests (of  university students and non-students) and a 117% increase in disciplinary referrals of university students by university police. 

·        The University Police Department submitted and received Underage Drinking Enforcement grant from Virginia Alcoholic Beverage Control Board of $5,000.00. 

·        The Office of Substance Abuse and Sexual Assault Education and the New River Valley Planning District Criminal Justice Services Board worked together to form the New River Valley Enforcement Coalition on College Age Drinking.  This community coalition is comprised of community and campus police; ABC agents; RU, VT, and New River Community College; U.S. Forestry Service; and the Department of Game and Inland Fisheries.  The coalition developed an action plan and meets monthly to discuss enforcement and education issues.  The coalition is funded through the Virginia ABC. 

  1. A clear policy that discourages binge drinking and affirms that illegal drinking is unacceptable.

·        The University’s Standards of Conduct are printed in the 1999-2000 Student Handbook, copies of which are distributed annually to all students.  The Standards include a very comprehensive section on Alcoholic Beverages (see section 3, pages 53-54, Attachment 1).  This section of the conduct code strictly prohibits the unlawful “sale, purchase, possession and transportation, storage, and consumption of alcoholic beverages on University property and at Off-campus University sponsored functions.  The policy includes the most relevant sections of the Virginia State Alcoholic Beverage Control Laws, including the prohibition of public intoxication (see section 3.6 F, Attachment 1) 

·        The following note is included in bold print at the end of the University’s Policy on Alcoholic Beverages (section 3):

Note: Campus Judicial charges will be filed against students who violate these laws or University alcoholic beverages policies and guidelines if the violation occurs on University property or at off-campus University sponsored functions.  Violations of Virginia State and Radford City Alcoholic Beverage Control laws will also be subject to arrest. 

·        The following note was added in bold print at the end of the introductory section of the University’s Alcoholic Beverage Policy in the 1998-99 Student Handbook and subsequent editions:

Note: Students who are intoxicated may also be subject to a judicial charge for a violation of Section 17.4 Endangering Conduct. 

·        The University’s policy on Endangering Conduct (section 17.4) of the Standards of Student Conduct which is listed below, was revised in1998 to include a note (in bold print) that clarifies that staff have the authority to use this policy to confront and hold accountable any student who is intoxicated, even in the privacy of his/her own room:                                                                                                             Section 17.4 Endangering Conduct is any act that imperils or jeopardizes the health or safety of any person or persons.  Note: This policy applies to actions that are endangering to self or to others. 

·        The University’s alcohol policy is also referenced in the University’s Graduate and Undergraduate Catalogs (see attachment 2) and in the Safety and Security booklet (see attachment 3) that is published by the University Police department and distributed to students and parents. 

·        Recognized student clubs and organizations are put on notice that they are required to abide by all university policies.  This is done through the University Jurisdiction statement that is published in the 1999-2000  Student Handbook (page 49) which states: “Any policies or laws which apply to individual students also apply to recognized student clubs and organizations.” Also, the Club and Organization Leader & Adviser Manual, which is distributed to each University recognized student organization, includes information about ABC policies and their enforcement by the University and law enforcement agencies (see attachment 4). 

·        University sanctions for violations of alcohol policies (see response to item #19) were increased in severity beginning in January 1998 and are now judged to be sufficiently stringent to convey to students the importance of these policies and to discourage violations (see summaries of outcomes). 

·        In the fall of 1998, the Office of Residential Life successfully launched the “six-pack project” for all on-campus students.  Residential Life staff members left a six pack of Coca-Cola product in each residence hall room.  This free gift was waiting on residents when they moved into their new homes.  Along with the six pack was a letter informing students about RU’s alcohol policies (with information about judicial policies, educational assessment fees, parental notification, and health risks).  In bold print at the top of the letter was the theme of the six-pack project which stated that “If you’re under 21 years old, this type of six pack is the only six pack you’re allowed to have on campus.”  This project seemed to be a popular and positive way to get out a very important message. 

·        The Intercollegiate Athletics Department has strict policies and sanctions regarding the use of drugs and alcohol by athletes. 

  1. Designation by the president of a substance abuse officer to implement the Foundational Plan.

·        Kendall Lott, Associate Vice President for Student Affairs. 

  1. Annual presentation of the Plan by the President to the Board of Visitors for review.

·        The Plan will be presented by the President to the Board of Visitors during the Fall semester 2000. 

·        Periodic reports are made to the Board of Visitors throughout the year concerning the University’s progress in addressing alcohol and other substance abuse issues. 

  1. An Alcohol Task Force, with broad representation, for continuous oversight concerning alcohol abuse problems.

·        The Alcohol Task Force has a broad representation with faculty, staff and student members.  Dr. Kendall Lott, Associate VPSA is designated chair of the Task Force. 

·        During January - May 2000, a comprehensive self-study of the University’s Alcohol and Other Drug Program was conducted by a broadly representative committee.  The findings and recommendations resulting from this self-study will provide direction for additional improvements to the program. 

  1. Development by each campus of a system for reporting and recording alcohol related incidents.

·        A very clear and highly effective system for reporting and recording alcohol-related incidents has been in place for several years.  A three-part form is used to file campus judicial charges for every violation and a second three-part form is used to record and report the outcome of the “settlement” or hearing of those charges.  The charges and the outcome are logged in a specially designed computer data base, access to which is limited to designated personnel at the offices of the Dean of Students and Residential Life.  This database makes it possible for a variety of reports concerning alcohol-related cases to be produced.  Throughout the year, summary information about alcohol and drug-related violations is distributed to administrative staff who are concerned with efforts to reduce binge drinking and the illegal use of alcohol and drugs. 

·        The University police department also maintains a log of alcohol-related cases that are handled by their personnel.  That department submits a monthly report of on-campus crimes to the Virginia State Police Uniform Crime Reporting Program (UCR).  Statistics concerning the number of on-campus alcohol related arrests are reported in the Safety & Security booklet that is published by the University Police Department.  Individual cases are reported to the University community in the “Police Beat” log that is included in The Tartan, a weekly student-produced campus newspaper.  

  1. Development of a statewide data collection system for recording and distributing alcohol related incidents.
  1. Creation of a comprehensive intervention program for students who may be abusing alcohol.

·        The RU AWARE program is the university’s primary intervention program for students who may be abusing alcohol and/or other drugs.  RU AWARE consists of three levels.  First time violators of the RU alcohol and other drug policy participate in a six-hour prevention/education class, On Campus Talking About Alcohol (OCTAA) and meet with a counselor.  After a second violation students are referred for an on-campus substance abuse assessment.  Students committing a third violation are referred off campus for a substance abuse assessment.  The student may be placed in a treatment group and/or receive individual counseling or treatment.  Parents of freshman students under age 21 are notified following a second offense.  Parents of undergraduate students of any classification are notified if a student who are under the age of 21 requires medical attention as a result of an alcohol or other drug violation.

Student Programs and Organizations 

10.   Increase the programming, funding and promotion of alcohol-free activities.

·        Substance Abuse and Sexual Assault Education Office was awarded Virginia Alcoholic Beverage Control Board grant to enhance peer education activities (Jan. - May 2000).  Peer Educators sponsored a Friday Night Dry event attended by 150 students. 

·        The Heth Student Center continues extended hours of operation to better accommodate students’ preferences. 

·        Campus Activities Board provides a weekly, evening movies series and Rock-N-Bowl once a month. 

·        Club Programming Funding is seeking to increase the amount of funding available for university clubs and organizations sponsoring free programs on campus.  The Heth Student Center is actively encouraging groups to sponsor late night weekend activities. 

11.   Increase and promote alcohol-free student housing.

·        Radford University has provided a substance free housing option to students for five years.  A substance free floor was incorporated into a newly formed “Wellness Hall” during the 1999-2000 academic year.  The concept of Wellness, including the impact of alcohol on Wellness, was stressed. 

  1. Create an awards program to recognize individuals who design or implement programs to reduce alcohol abuse.
  1. Encourage university personnel interaction with students and their organizations

·        Student Success Starts Here is a collaborative effort between the Heth Student Center, the Office of New Student Programs, and the Office of Residential Life. This series sponsors educational programming including goal-setting, taking responsibility, and academic study skills, for University 100 classes and students living in the residence halls. 

·        Faculty and staff are invited to attend student-sponsored events. 

14.  Enforce the risk management policies and procedures of national Greek organizations.

·        The Interfraternity and Panhellenic Risk Management policies are consistent with those stipulated by most National Greek organizations including Fraternity Insurance Purchasing Group (FIPG). The University policy is endorsed and followed by IFC and Panhellenic chapters on the campus. 

15.  Request that local fraternities comply with the National Interfraternity Conference’s recommendation to pursue alcohol-free chapter facilities.

·        The Greek Advisor makes recommendations to organizations. Radford University does not have identifiable chapter facilities on campus. 

16.  Consider delaying fraternity and sorority rush to the second semester.

·        Freshmen Fraternity and Sorority rush is currently deferred to second semester. 

17.  Require class attendance.

·        Class attendance policies are determined by each instructor.  Most faculty have policies that permit a limited number of absences. 

18.  Consider adding more Friday classes 


19.  Establish a range of penalties for students and organizations that violate state law and campus policy.

·        The University has established fairly specific guidelines for the sanctions that are to be assigned to students who violate the alcoholic beverage policy (see attachment 5).  These guidelines are used to help insure an appropriate level of consistency in responding to violations. 

·        The range of sanctions for violations committed by University recognized student clubs and organizations range from a censure to revocation of recognition.  These sanctions are listed in the Club and Organization Leader & Adviser Manual (see attachment 4). 

20.  Enforce uniformly student codes of conduct at university-sanctioned functions and events on and off campus.

·        Uniform enforcement of student conduct codes at University-sponsored functions, both on and off campus, has been in effect for several years. 

·        University Police enforce state alcohol laws, university alcohol policy, and standards of conduct on-campus and at all university-sanctioned functions. 

21.  Ask the university and local communities to work together to reduce binge and illegal drinking off campus.

·        University Police and Radford City Police Department representatives took part in a student forum addressing enforcement of alcohol related issues. 

·        The Radford City-University Joint Advisory Commission is composed of University and community leaders.  The goal is to improve and enhance the relationship between the University and the City of Radford.  The Substance Abuse and Sexual Assault Educator is a member of this Commission. 

·        New River Valley Enforcement Coalition on College-Age Drinking is composed of University and community representatives.  The Coalition's goal is to reduce the harmful effects of binge and illegal drinking through collaborative enforcement and education. 

Education and Public Relations 

22.  Use a social marketing approach on campus.

·        Alcohol message “Chugging Can Kill” ad placed in Tartan discouraging binge drinking during Spring Break, distributed Frisbees with message, “Catch a Wave, Not a Buzz”. 

·        Distributed key chains at alcohol presentations with message “21 for Everyone”.  

·        Educational programming on alcohol abuse and overdose is regularly presented by the Office of Substance Abuse and Sexual Assault Education, the Office of Residence Life, Office of New Student Programs, University 100, and Peer Educators. 

·        Posters, table tents, key chains and information sheets with social norms regarding alcohol and other drug use were distributed during alcohol awareness week. 

·        Peer Educators distributed Safe Spring Break materials to over 100 students. 

·        The Student Government Associations at Radford University and at Virginia Tech co-sponsored a billboard display on Route 114 from September 1998 until June 1999.  The billboard included a large display warning against the hazards of drinking and driving. 

23.  Discourage alcoholic beverage-related sponsorship of on campus activities.

·        Implemented according to Heth Student Center Policy. 

24.  Discourage the advertisement and promotion of alcoholic beverages on campus.

·        Implemented according to Heth Student Center Policy. 

25.  Discourage students from rapidly ingesting alcohol.

·        Education programming focuses on low risk drinking guidelines (see numbers 9 and 22) and includes dangers of excessive drinking. 

26.  Include a statement of the campus alcohol policy in the admission application.

·        Admission recruiters provide copies and address questions on University alcohol policy and sanctions. 

·        The following statement was included beginning with the 1999 admission application: "Radford University considers substance abuse to be a serious detriment to the learning process and the well-being of the community. Consequently, the University has taken a firm stand against underage and/or excessive consumption of alcohol or use of illegal drugs. Such behavior is incompatible with the goals of the University and will be dealt with accordingly." 

27.  Ask substance abuse prevention personnel and students to attend the ABC conference.

·        Five staff, faculty and students attended the October 1999 conference.

Parental Involvement 

28.  Report alcohol and drug related disciplinary offenses to parents according to law.

·        Effective fall semester 1998, the University began a parental notification system.  Parents/guardians of freshmen who are under the age of 21 are notified if the student has a second alcohol violation or one drug violation.   The University also notifies parents of students under the age of 21 of any classification if the student requires medical attention as the result of an alcohol or drug-related violation. A sample copy of the notice that is sent to parents is attached (see attachment 6) 

29.  Amend student application and financial aid forms to indicate student dependency.

·        This is not necessary due to the changes in Federal law. 

30.  Inform parents that a student waiver is required for the school to report alcohol or drug violations to parents. Request that students sign a waiver to notify parents of violations.

·        This initiative was met beginning in the fall if 1998.  However, due to the 1998 changes in Federal law, student waivers are no longer required prior to notifying parents of students under the age or 21 about alcohol and drug violations. 

31.  Include parents in the orientation instruction regarding alcohol and drug use.

·        Parents are included in the orientation regarding alcohol and other drug use when they attend the University’s new student orientation program (QUEST). 

·        Parents of new students are given a copy of the Student Handbook. 

·        Beginning in 1998, parents have been given a copy of the Radford University Parents/Family Association Handbook, which has a section on the Standards of Student Conduct. 

·        Beginning in 1998, the University has distributed an informational packet to the parents of all new freshmen to inform them of the University’s efforts to combat alcohol and drug abuse by college students and to engage families in helping to address this nation-wide concern.  The packet includes a very informative letter from the Assistant Vice President for Student Affairs/Dean of Students (see attachment 7) and a copy of the booklet: Alcohol Use by College Students, A Guide for Parents.  This project is jointly sponsored and funded by the Radford University Student Government Association and the Parents/Family Association Council. 

·        The Assistant Vice President for Student Affairs/Dean of Students and other University staff have met periodically with the Parents/Family Association Council to inform them about the initiatives being taken by the University to combat alcohol abuse by students and to gain their support of those efforts. 

32.  Encourage communication between parents and the campus regarding alcohol abuse and encourage parents to be advocates to presidents, boards of visitors, students, law enforcement and elected officials.

·        When parents are notified of alcohol or drug violations, they are given the name of the University official whom they may contact for additional information. 

·        The Radford University Parents/Family Association Council has been kept informed about the initiatives being taken by the University to combat alcohol abuse by students and the council has been asked to provide feed back to university officials. 

·        The Office of Substance Abuse and Sexual Assault Education consults regularly with parents regarding alcohol and drug use and abuse. 

33.  Include parents in work groups, committees, and forums regarding binge drinking.

·        As stated above, the Radford University Parents/Family Association Council has been briefed on the University’s efforts and has been asked to provide input. 

34.  Send an annual letter from each president to parents regarding alcohol laws, policies, and penalties.

·        As stated above, beginning in the summer of 1998, the University has sent a letter to the parents of all new freshmen to inform them about the University’s policies, sanctions, and educational initiatives concerning the abusive and illegal use of alcohol. 


35.  Ask student leaders and organizations to instruct and influence other students, especially freshmen, about the dangers, illegality and irrationality of alcohol and drug abuse.

·        The Student Action Team (SAT) and BACCHUS have formed a Peer Education Team.  Peer Educators are specifically selected and trained to educate and inform students about the use and abuse of alcohol and other drugs.  Peer educators provide programming for all students with a specific focus on freshmen and residential students. 

·        Leadership Development Series is sponsored by the Heth Student Center’s Student Leadership Program (LEAD).  This is a monthly round table discussion among club leaders and members.  Several formal workshops, Leadership Odyssey and Momentum, are held throughout the Spring and Fall semesters. 

·        Peer Instructors take an active role in annually communicating issues related to alcohol use to nearly 70 sections of University 100 classes.  

36.  Organize and promote alcohol free events.

·        Expansion of RU Outdoors, the Intramural program, and programs offered in Heth Student Center. 

·        CAB movie series weekly and Rock-N-Bowl monthly. 

·        Club Program Funds used to sponsor alcohol free events. 

37.  Encourage fraternities and sororities to host alcohol free events.

·        Each Greek organization is currently encouraged to sponsor and host alcohol free activities. This expectation is currently recommended as an addition to the Minimum Standards requiring fraternities and sororities to host an alcohol awareness event on campus with a five point reward system towards minimum standards. 

38.  Request local fraternity affiliates to comply with the NIFC recommendation regarding alcohol free facilities.

·        (see number 15) 


39.  Form a statewide parents group to provide speakers and are advocates regarding campus alcohol/drug abuse. 

40.  Ask parents’ committees to help reduce the level of alcohol and drug abuse on campus. 

41.  Educate children regarding the legal and responsible use of alcohol by word and deed. 

42.  Be aware of campus alcohol abuse prevention and education services. 

43.  Remind parents that they have the authority to rescind the driver’s license of their minor son or daughter. 

44.  Form programs to educate parents on alcohol laws, penalties, dangers and intervention.

45.  Ask PTAs to gather and update information on alcohol abuse, violations and prevention. 

Law Enforcement 

46.  Local law enforcement, campus police and ABC to work together to vigorously enforce state alcohol and drug laws both on and off campus. A written plan to clarify operational and jurisdictional issues should be drafted.

·        New River Valley Enforcement Coalition on College Age Drinking has drafted a written operational and jurisdictional plan with Radford University Police Department, Radford City Police Department, and ABC. 

47.  Sting operations in campus communities to continue to discourage underage sales. 

48.  ABC to increase penalties for second violations of sales to, or consumption by, underage or intoxicated patrons. 

49.  ABC to assign more personnel to university and college localities. 

50.  ABC to automate the registration of kegs to allow real time access by authorized agencies. 

Alumni Associations 

51.  Provide financial support for programming of alcohol free events for students. 

52.  Sponsor alcohol free tailgate parties and other alcohol free alumni events, and encourage administrative efforts to reduce alcohol abuse.

·        Alumni Affairs has made an effort to reduce or eliminate alcohol use at sponsored events.  When alcohol is present, it is given a diminished role and is matched or exceeded by non-alcoholic beverages and foods. 

·        Fall of 1999, Alumni Affairs sponsored TIPS training for their staff and student workers in preparation for homecoming events. 

Local School Divisions 

53.  Expand class action programs for middle and high school students on alcohol/drug laws, penalties, and dangers. 

54.  Collect, maintain and distribute data on national and local alcohol and drug abuse trends. 

Alcohol Producers, Distributors and Retailers 

55.  Produce, in cooperation with SCHEV and ABC, educational materials to discourage binge drinking and illegal drinking. 

56.  Implement aggressive programs to prohibit the illegal sale of alcohol to underage persons. 

57.  Do not use irresponsible marketing practices that encourage binge drinking. 

State Agencies 

58.  ABC, SCHEV, and the Virginia State Police to develop an alcohol use and abuse data collection and distribution system for colleges, universities, local school divisions and the public at large. 

General Assembly 

59.  Increase ABC fines for sales to, or consumption by, underage or intoxicated persons. 

60.  Increase funding for ABC enforcement on and near college and university campuses. 

61.  Enact stiffer drunk driving laws. 

62.  Increase funding for ABC grants to colleges and universities for alcohol free events. 

  1. Allow access to ABC keg registration information by the state, local, and campus law enforcement.
  1. Allocate sufficient funding to support the initiatives outlined in the Task Force recommendations.

Virginia’s Delegation to Congress 

65.  The federal Family Educational Rights and Privacy Act, (FERPA) creates and impediment to the disclosure of a nondependent student’s educational record to parents without the student’s consent. College officials should notify parents, to the extent allowed by law, of violations of college alcohol policy and matters related to health and safety. The Commonwealth should affirm its policy of indemnifying college officials for good faith violations of FERPA and other student confidentiality matters. The Attorney General should designate a group to work with Virginia’s congressional delegation to amend FERPA to facilitate the transmission of student information from secondary schools to colleges and from colleges to parents.