COVID-19 Specialized Cleaning and Disinfection Guidelines

1.     PURPOSE

The Specialized Cleaning and Disinfection Guidelines for Radford University is intended to be activated in the event of an infectious disease outbreak or public health emergency on the Radford University campus. These guidelines are governed by the responsible party, Radford University Facilities Management. The purpose of these guidelines is to ensure that Radford University students, staff, visitors and any other constituents are provided with the safe and sanitary use of University facilities.

2.     APPLICABILITY

The Specialized Cleaning and Disinfection Guidelines apply to all Radford University facilities which are under the University’s operational control. These guidelines apply to Facilities Management Housekeeping staff and others trained on cleaning procedures and performing cleaning as an extension to Facilities Management Housekeeping staff. This could include other University personnel that are trained or contracted staff. It also applies to Radford University facilities available for use for work, classes, events, conferences and activities. Spaces leased by Radford University will be required to submit guidelines for specialized cleaning. These plans will be reviewed, approved, modified or rejected as appropriate to meet University requirements. Radford University Director of Housekeeping will be the responsible party for review and acceptance of these parties.

3.     DEFINITIONS

 

Disinfection: The process of applying a chemical disinfectant solution to a hard, non-porous surface, with a spray bottle, mister, fogger, or electrostatic sprayer, and allowing the chemical solution to dwell for a specified amount of time before allowing to air dry or wipe dry.

Cleaning: The process of using a cleaning solution to a hard, non-porous surface, and agitating with appropriate equipment or by hand with an appropriate cloth or wipe to remove soil or debris. This includes other functions but not limited to vacuuming, trash removal, recycling removal, dusting, window cleaning, sweeping, general mopping, dust mopping, and detail cleaning.

Personal Protective Equipment (PPE): Gloves, goggles, safety glasses, face coverings, hoods, shoe covers, face shields, respirators, body suits, and anti-slip/stripping shoes are to be worn by Housekeeping staff at appropriate times dependent upon the scenario or circumstances.

Training: In-person or video sessions held by either a member of Environmental Health and Safety or Housekeeping Management to educate individuals about a specific topic. Safety and PPE, work procedures, chemical, material and equipment are covered and documented during training sessions.

4.     GUIDELINES

 

A.    Appropriate staff will receive training for cleaning and disinfection methods as well as appropriate personal protective equipment (PPE) in accordance with Centers for Disease Control and Prevention (CDC) guidelines. The Housekeeping Department will observe CDC and Virginia Department of Health social distancing guidelines and hand hygiene practices.

B.    The Housekeeping Department procedures for viral and bacterial activity prevention is to clean and disinfect on a daily basis: entrance doors, elevators, stairwells, public restrooms, classrooms and classroom furniture, public showers, water fountains, fixtures, public laundry rooms and other surfaces that are frequent points of human contact. Appropriate EPA registered disinfectant chemical(s) will be used in a manner established by the product label.

C.    Hand sanitizer and soap dispensers will remain stocked and diligently assessed for restocking. Dilution centers will remain stocked and applicator equipment and spray bottles will be stocked with fresh solution when necessary. Soiled Housekeeping materials will be cleaned, laundered or disposed of appropriately.

D.    It is critical for disinfection to be completed properly; a part of which is proper chemical contact time (dwell time). Therefore, it is imperative that groups schedule their spaces while allotting “preparation time” for a space in the EMS system, i.e. if a space would normally be scheduled at 8:00 a.m., instead schedule the space at 7:30 a.m. to avoid conflicts with cleaning and disinfection.

E.     Radford University’s dining services contractor is responsible for providing cleaning and disinfection services in all dining kitchens, preparation areas, service counters, dining tables and buffets for food or drink. Facilities Management Housekeeping will clean and disinfect entrances, elevators, public stairwells and public bathrooms.

              i.          Dining services contracted staff will remain responsible for cleaning and disinfecting eating area surfaces, furniture and floors.

F.     Radford University Athletic Department will be responsible for additional cleaning and disinfection beyond the initial daily cleaning and disinfection provided by the Housekeeping Department of the following spaces: athletic training rooms, locker rooms, weight rooms, offices, conference rooms, seating areas, hospitality areas, etc.

G.    Radford University Athletic Department staff will remain responsible for cleaning and disinfecting fitness equipment, all components of athletic training rooms and computer stations. The Student Recreation and Wellness Center staff will assist with additional cleaning and disinfection beyond the initial daily cleaning and disinfection provided by the Housekeeping Department including: offices, conference rooms and other various spaces used for events and exercise instruction.

                 i.        SRWC staff will continue to be responsible for cleaning and disinfecting fitness equipment and cleaning around lifting stations. Housekeeping will coordinate floor cleaning around lifting stations in coordination with SRWC staff.

               ii.        SRWC staff will need to complete required OSHA training provided by EHS if using cleaning equipment and chemicals.

H.    The University’s Library staff will assist with additional cleaning and disinfection beyond the initial daily cleaning and disinfection provided by the Housekeeping Department of the following space types: computer stations, study rooms and open study spaces, lounge areas, meeting rooms and conference rooms.

              i.          Library staff are responsible for cleaning and disinfecting any aisles that contain books, music or movies. Housekeeping will only clean floors that are accessible in these areas.

            ii.           Library staff will need to complete required OSHA training provided by EHS if using cleaning equipment and chemicals.

I.      The University’s Information Technology Services staff will assist with additional cleaning and disinfection beyond the initial daily cleaning and disinfection provided by the Housekeeping Department of the following space types: computer labs, offices, meeting rooms, conference rooms, and reception areas.

                 i.        In computer labs, Information Technology Services will be responsible for cleaning and disinfecting computer monitors, towers, keyboards, mice or areas covered by wires and cables connected to computers beyond the initial daily disinfection provided by Facilities Management Housekeeping Staff.

               ii.        Information Technology Services staff will need to complete required OSHA training provided by EHS if using cleaning equipment and chemicals.

J.      Radford University’s individual academic college staff will assist with additional cleaning and disinfection beyond the initial daily cleaning and disinfection provided by the Housekeeping Department of the following space types: classrooms, labs, study spaces, breakout rooms, and conference rooms used by students and staff, including after hours. Housekeeping Services conclude at 5:00 p.m. Monday through Friday in Academic classrooms. There are no weekend academic Housekeeping Services.

a.     Lab Cleaning

              i.          In lab spaces, Housekeeping is only responsible for sweeping and mopping floors, emptying trash/recycling and refilling Housekeeping dispensers located in labs. Other surfaces will remain the responsibility of lab personnel. These types of surfaces include but are not limited to: counter tops, benchtops, drawer and cabinet handles, equipment controls and touchpads, hand tools, hoods, faucet handles, bottles, caps, bins, trays, etc.

            ii.           Instructional staff will need to complete required OSHA training provided by EHS if using cleaning equipment and chemicals.

b.     Medical Exam Rooms/Patient Care

              i.          In spaces used for patient care or for medical instructional use, Facilities Management Housekeeping staff are only responsible for sweeping or vacuuming and mopping floors, emptying non-biohazard trash and refilling sanitizer, soap and towel dispensers located in these spaces. Appropriate personnel will remain responsible for casework surfaces, counter and bench tops, drawer and cabinet handles, equipment controls and touch pads, hand tools, exam beds, chairs and stools, mannequins and other instructional-related material or equipment.

K.    Radford University Housing and Residential Life staff will assist with additional cleaning and disinfection beyond the initial daily cleaning and disinfection provided by the Housekeeping Department of the following space types: door handles and push plates, elevator call buttons and cart buttons, laundry sites, lounge and study common furniture and high touch points and kitchen and dining areas of residence halls.

            i.          Housing and Residential Life staff will need to complete required OSHA training provided by EHS if using cleaning equipment and chemicals.

5.     PROCEDURES

 

Specialized Cleaning and Enhanced Disinfection Work Provisions:

Facilities Management Housekeeping Department will make the following additions to its normal cleaning and disinfections efforts:

1.     Appropriate departments and approved staff will receive EHS OSHA training and then be provided with either dilution controlled disinfectant solution, disinfecting wipes or alcohol wipes as appropriate to be used for the cleaning and disinfection of their occupied spaces. When requested, Facilities Management Housekeeping supervisors or managers will replenish spray bottles and wipes for approved individuals.

2.     Approved departments and colleges may request sanitizer, disinfectant wipes or alcohol wipes based on their individual needs from the Director of Housekeeping Services by e-mail.

3.     Facilities Management Housekeeping staff will install and maintain additional hand sanitizer stations in high traffic and common areas as well as near classroom doors.

4.     Facilities Management staff will utilize EPA registered disinfectant solution and wipes that are listed as efficacious for use against COVID-19.

5.     Facilities Management Housekeeping staff will utilize electrostatic technology for application of disinfectant in hand held and backpack sprayers for increased coverage and efficiency.

6.     Facilities Management Housekeeping staff will provide daily disinfection to high points of human contact, i.e., door handles and push plates, door glass, public restrooms, elevators, and stairwell railings.

7.     Facilities Management Housekeeping staff will provide daily disinfection to classroom doors, handles, tables, chairs and lecterns or podiums.

8.     Facilities Management Housekeeping staff will follow CDC guidelines for cleaning and disinfecting.

9.     Enhanced Housekeeping services are below.

Space Type

Service

Frequency

Classrooms

Clean and disinfect door handles and push plates

2 x Daily

Clean and disinfect tables, chairs, lectern, podium

2 x Daily

Spot vacuum carpeted floors

5 x a Week

Vacuum carpeted floors

1 x a Week

Spot mop hard floors

5 x a Week

Mop hard floors

1 x a Week

Empty trash and recycling

5 x a Week

Dust corners and horizontal surfaces

1 x a Week

Reset classroom

5 x a Week

Labs

Clean and disinfect door handles and push plates

2 x Daily

Spot vacuum carpeted floors

5 x a Week

Vacuum carpeted floors

1 x a Week

Spot mop hard floors

5 x a Week

Mop hard floors

1 x a Week

Empty trash and recycling

5 x a Week

Dust corners and horizontal surfaces

1 x a Week

Check and refill dispensers

5 x a Week

Offices

Clean and disinfect door handles

5 x a Week

Vacuum carpeted floors

1 x a Month

Sweep/Mop hard floors

1 x a Month

Empty trash and recycling

1 x a Week

Commons/Entrances

Clean and disinfect door handles and push plates

2 x Daily

Spot vacuum carpeted floors

5 x a Week

Vacuum carpeted floors

1 x a Week

Spot mop hard floors

5 x a Week

Mop hard floors

1 x a Week

Empty trash and recycling

5 x a Week

Dust corners and horizontal surfaces

1 x a Week

Spot clean and disinfect door glass

2 x Daily

Clean glass, sills and ledges

1 x a Week

Elevators

Clean and disinfect call buttons

2 x Daily

Clean and disinfect cart buttons

2 x Daily

Sweep/Mop hard floors

5 x a Week

Stairwells

Clean and disinfect door handles and push plates

2 x Daily

Clean and disinfect stair railings

2 x Daily

Sweep/Mop hard floors

1 x a Week

Conference/Study/Lounge Areas

Clean and disinfect door handles and push plates

2 x Daily

Spot vacuum carpeted floors

5 x a Week

Vacuum carpeted floors

1 x a Week

Spot mop hard floors

5 x a Week

Mop hard floors

1 x a Week

Empty trash and recycling

5 x a Week

Dust corners and horizontal surfaces

1 x a Week

Clean glass, sills and ledges

1 x a Week

Restrooms

Clean and disinfect all surfaces

2 x Daily

Check and refill dispensers

5 x a Week

Clean and disinfect floors

5 x a Week

Empty trash and recycling

2 x Daily

Dust partitions and horizontal surfaces

1 x a Week

Clean and disinfect mirrors and fixtures

2 x Daily