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Classified Employee

Tax Deferred Annuities (403b): The university will make payroll deductions for tax-deferred annuities to participating companies. Approved 403b providers are TIAA-CREF, AXA, Amerprise, and VALIC. Fringe Benefits Management Company (FBMC), the third-party administrator, serves as compliance coordinator and routes contributions to the selected provider(s). The employee or the participating company pays an administrative fee.

Deferred Compensation Plan (457): Newly hired and re-hired salaried state employees will be enrolled automatically in the Commonwealth of Virginia 457 Deferred Compensation Plan with an automatic deferral of $20 per pay period beginning approximately 90 days from the date-of-hire. Employees who do not wish to participate in a 457 deferred comp plan may “opt out” within 90 from the date-of hire or within 90 days of the first deferral. Employees who enroll in a 403b Tax Deferred Annuity are not auto-enrolled in the 457 Plan.

Cash Match Plan: Employees who make a contribution to a 403b tax deferred annuity or a 457 deferred comp plan are eligible to participate in the Commonwealth of Virginia Cash Match Plan. Employees will receive each pay period, the lesser of $20 or 50% of the employee’s contribution amount.

Worker’s Compensation (WC): Under the Workers' Compensation Act, medical bills and compensation for loss of pay are paid if injuries were received on the job or while on official university business. Accidents must be reported immediately to your supervisor.

Tuition Waiver: Full and part-time employees are eligible to register for one course (maximum 4 credit hours) of instruction (graduate or undergraduate) each semester and/or summer session with the tuition and fees for the course waived. Application and registration for course work is subject to conditions involving eligibility and other participation requirements as stated in the Employee Tuition Waiver Policy.

University Privileges: All salaried employees are eligible for free employee identification cards. Current ID cards allow an employee and his/her dependents access to recreational facilities during evenings and weekends when school is in session; full use and borrowing privileges from McConnell Library; and admission to athletic events and cultural actives either free of charge or at a reduced rate.

Flexible Reimbursement Accounts: A Medical and/or Dependent Care Account may be established with pre-tax dollars within 30 days following the date of hire. Effective dates will be the first of the month following receipt of the application in the Human Resources Office.

Health Care Plan: A choice of COVA High Deductible Health Plan (HDHP) or COVA Care Group Health Insurance plan is available through the Commonwealth of Virginia. Medical benefits are administered by Anthem Blue Cross & Blue Shield. Basic dental coverage and a prescription drug program are included in the plans. A hospital pre-admission review is required. Prior authorization is necessary for expensive and/or experimental medical procedures. The employee may also purchase additional coverage to enhance the basic COVA Care plan. Additional coverage options include out-of-network, expanded dental, vision, and hearing benefits. The employee may choose one of three membership levels: Employee Only, Employee Plus One, or Family Coverage. The selected plan is effective the first day of the month after hire date. As an example; employee is hired August 10, HR receives enrollment form by September 8, coverage is effective September 1. Employee must enroll within 30 days of the original hire date. Additional information is available.

Employee Assistance Program (EAP): Counseling and referral for problems such as alcohol or substance abuse, marital or family difficulties, financial problems and mental and medical disorders are available. These services are provided by ValueOptions, Inc. as part of your health insurance benefits. Additional information is available.

Group Life Insurance: The university provides group term life insurance coverage at no cost for full-time employees. For natural death, the amount of coverage is equal to your annual salary rounded to the next $1000 and then doubled. For accidental death, the amount is doubled again. Group Life Insurance also provides dismemberment and felonious assault benefits. Group Life Insurance is effective upon the date of hire and is provided without a medical examination.

Voluntary Life & Accidental Death & Dismemberment Insurance: You may be eligible to purchase optional life insurance for natural and accidental death and dismemberment for yourself, your spouse and your eligible dependents. You can purchase the optional group life insurance in increments of one, two, three or four times your salary not to exceed $700,000. Premiums are based on low group rates and are paid through payroll deduction. Enrollment forms must be completed within 31 days of hire to ensure coverage without evident of good health with certain exceptions based on the total amount of coverage purchased.

Long Term Care Insurance: The Commonwealth of Virginia offers long-term care insurance to eligible state employees with coverage available for their spouses, parents, parents-in-law, and state retirees and their spouses (if purchased before retirement date). Genworth Life administers the long-term coverage. Long-term care refers to a wide range of personal care, health care and social services for people of all ages who can no longer care for themselves. Employees enrolled in the Virginia Sickness and Disability Program (VSDP) receive a $96 daily benefit at no cost. Additional coverage for employees or eligible dependents may be purchased. These benefit options range from a $50 to $300 daily benefit. For more information or to request an enrollment kit, contact Genworth at 1-866-859-6060 or visit their website to learn more about enrolling.

Virginia Retirement System (VRS): VRS is a defined benefit retirement plan provided for eligible full-time or part-time classified employees. Note: The VRS Retirement plan and applicable provisions for employees with hire dates prior to July 1, 2010 is referred to as VRS Plan 1; the plan for employees hired on or after July 1, 210 is referred to as VRS Plan 2.

VRS Plan 1
(Hire date on or before June 30, 2010)

  • Employee contributes 5% of pre-tax salary (Eligible for refund of employee contribution amount upon separation)
  • Five years service to be vested
  • Benefits determined by formula based on age, years of service and 36 consecutive months highest average salary
  • Benefit options available
  • Cost of living increases
  • May enroll in short/long-term disability plan
  • Plan includes a $96 per day long-term care benefit; May enroll in additional coverage
  • May be eligible to purchase prior service

VRS Plan 2
(Hire date on or after July 1, 2010)

  • Employee contributes 5% of pre-tax salary (Eligible for refund of employee-paid contributions upon separation)
  • Five years service to be vested
  • Benefits determined by formula based on age, years of service and 60 consecutive months highest average salary
  • Benefit options available
  • Cost of living increases
  • May enroll in short/long-term disability plan
  • Plan includes a $96 per day long-term care benefit; May enroll in additional coverage
  • May be eligible to purchase prior service

Annual Leave: New employees earn twelve days of annual leave accumulated on a semi-monthly rate of 4 hours per pay period each calendar year. Leave must be earned before it is used and is not earned during any pay period in which employee is in a leave-without-pay status. Upon separation employees are paid for any unused annual leave up to the maximum allowed.

Virginia Sickness and Disability Program (VSDP): You are eligible for short and long term disability coverage 12 months from your original hire date. Once eligible and after a 7 calendar waiting period you may be eligible for 60% income replacement based on your pre-disability salary through your 60th month of service. For injuries or illnesses occurring after five years from your original employment date you may be eligible for income replacement beginning at 100% of your pre-disability salary reducing to 80% and 60% during the course of your disability based on your months of state service. If your disability continues beyond the expiration of your short-term disability benefits, you may be eligible for long-term disability coverage at a 60 percent income replacement level.

Sick Leave: New employees hired between January 10 and July 9 are granted eight days (64 hours) of sick leave. New employees hired between July 10 and January 9 receive five days (40 hours) of sick leave for the remainder of the year. Sick leave is credited each January 10 thereafter. You may use credited sick leave for absences due to illness or injury or for medical appointments. Sick leave does not carry forward into the next year nor is a payoff made for any unused leave upon termination.

Family and Personal Leave: New employees hired between January 10 and July 9 are granted four days (32 hours) of Family and Personal Leave. New employees hired between July 10 and January 9 receive two days (16 hours) of family and personal leave for the remainder of the year. Family and Personal Leave is credited each January 10 thereafter. Family and Personal leave must be pre-approved by your supervisor and may be used for personal illness, family illness, bereavement or personal business. This leave does not carry forward into the next year nor is a payoff made for unused leave upon termination.