General Accounting strives to post accurate and timely information. Please see the following schedule that provides an overview of when routine charges will be posted to your organization code. Non-routine journal entries requested by the departments are anticipated to be posted within 3 days of receipt. Please note that dates may change for fiscal year-end processing. All questions may be directed to firstname.lastname@example.org.
The General Accounting Journal Voucher form (JV) should be used to request an accounting entry to be processed to record financial transactions in Banner. A JV may be used for one of the following reasons:
- To correct a revenue or expense transaction.
- To process invoices not handled by Accounts Payable.
Budget Transfers should be made in Self-Service Banner using the Budget Transfer form. Please contact the Office of Budget and Financial Planning for any questions concerning budget transfers.
Description of Charge
|Anticipated Posting Date||Applicable Time Period||Naming Convention*||FY Includes Thru**|
|Auxiliary Administrative Overhead||20th of the Month||Full Prior Month||AUX OVERHEAD MONTH YEAR||May|
|Enterprise Charges||20th of the Month||Full Prior Month||ENTERPRISE CHRGS MONTH YEAR||May|
|Facilities and Administrative- Indirect Cost on Grants||30th of Every other Month||For the Full Prior 2 Months||SPGM F&A MONTH MONTH YEAR||May|
|Facility Work Orders||20th of the Month||Full Prior Month||FACILITIES CHRGS MONTH YEAR||June 15th|
|Fleet Charges||20th of the Month||Full Prior Month||FLEET CHRGS MONTH YEAR||May|
|Gasoline Charges||20th of the Month||Full Prior Month||GAS CHRGS MONTH YEAR||May|
|Postage Charges||5th of the Month||Full Prior Month||POSTAGE CHRGS MONTH YEAR||June 15th|
|Printing Charges||30th of the Month||Full Prior Month||PRINTING CHRGS MONTH YEAR||June 15th|
|RU Express Charges||15th & 30th of the Month||16th - end of Month / 1st - 15th of Month||RU EXPRESS MONTH 16-30, YEAR||June 15th|
|Small Purchase Credit Card||30th of the Following Month||Mid-Month to Mid-Month||SPCC CHRGS MONTH YEAR||June 15th|
|Telephone Charges||20th of the Month||Full Prior Month||PHONE CHRGS MONTH YEAR||May|
|UPS Charges||Weekly||3 Weeks Prior||UPS CHRGS MONTH DAY YEAR||May|
|Utility Charges to Auxiliaries||30th of the Month||Full Prior Month||UTILITY CHRGS MONTH YEAR||May|
|VBS Copier Charges||20th of the Month||Full Prior Month||VBS COPIER CHRGS MONTH YEAR||May|
|Virginia Retirement System Charges||20th of the Month||For 2 Months Prior||VRS RECON – DESCRIPTION MONTH YEAR||May|
|Wage Payroll||10 Days After End of Pay Period||Pay periods provided from payroll||PAYROLL FROM CIPPS/BENEFIT DATA FROM CIPPS||
|Salary Cell Phone Stipends||12 Days After End of Pay Period||Twice Per Month||PAYROLL FROM CIPPS||June 9th|
*All months are abbreviated for the first 3 letters of the applicable month
**Please note that dates may change for fiscal year-end processing