General Accounting strives to post accurate and timely information. Please see the following schedule that provides an overview of when routine charges will be posted to your organization code. Non-routine journal entries requested by the departments are anticipated to be posted within 3 days of receipt. Please note that dates may change for fiscal year-end processing. All questions may be directed to email@example.com.
The General Accounting Journal Voucher form (JV) should be used to request an accounting entry to be processed to record financial transactions in Banner. All journal entries submitted should include adequate supporting documentation to aid in the review and posting of the entry. A JV may be used for one of the following reasons:
- To correct a revenue or expense transaction.
- To process invoices not handled by Accounts Payable.
Budget Transfers should be made in Self-Service Banner using the Budget Transfer form. Please contact the Office of Budget and Financial Planning for any questions concerning budget transfers.
Description of Charge
|Anticipated Posting Date||Applicable Time Period||Naming Convention*||FY Includes Thru**|
|Auxiliary Administrative Overhead||20th of the Month||Full Prior Month||AUX OVERHEAD MONTH YEAR||May|
|Enterprise Charges||20th of the Month||Full Prior Month||ENTERPRISE CHRGS MONTH YEAR||May|
|Facilities and Administrative- Indirect Cost on Grants||30th of Every other Month||For the Full Prior 2 Months||SPGM F&A MONTH MONTH YEAR||May|
|Facility Work Orders||20th of the Month||Full Prior Month||FACILITIES CHRGS MONTH YEAR||June 15th|
|Fleet Charges||20th of the Month||Full Prior Month||FLEET CHRGS MONTH YEAR||May|
|Gasoline Charges||20th of the Month||Full Prior Month||GAS CHRGS MONTH YEAR||May|
|Postage Charges||5th of the Month||Full Prior Month||POSTAGE CHRGS MONTH YEAR||June 15th|
|Printing Charges||30th of the Month||Full Prior Month||PRINTING CHRGS MONTH YEAR||June 15th|
|RU Express Charges||15th & 30th of the Month||16th - end of Month / 1st - 15th of Month||RU EXPRESS MONTH 16-30, YEAR||June 15th|
|Small Purchase Credit Card||30th of the Following Month||Mid-Month to Mid-Month||SPCC CHRGS MONTH YEAR||June 15th|
|Telephone Charges||20th of the Month||Full Prior Month||PHONE CHRGS MONTH YEAR||May|
|UPS Charges||Weekly||3 Weeks Prior||UPS CHRGS MONTH DAY YEAR||May|
|Utility Charges to Auxiliaries||30th of the Month||Full Prior Month||UTILITY CHRGS MONTH YEAR||May|
|VBS Copier Charges||20th of the Month||Full Prior Month||VBS COPIER CHRGS MONTH YEAR||May|
|Virginia Retirement System Charges||20th of the Month||For 2 Months Prior||VRS RECON – DESCRIPTION MONTH YEAR||May|
|Wage Payroll||10 Days After End of Pay Period||Pay periods provided from payroll||PAYROLL FROM CIPPS/BENEFIT DATA FROM CIPPS||
|Salary Cell Phone Stipends||12 Days After End of Pay Period||Twice Per Month||PAYROLL FROM CIPPS||June 9th|
*All months are abbreviated for the first 3 letters of the applicable month
**Please note that dates may change for fiscal year-end processing