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JV Posting Schedule

General Accounting strives to post accurate and timely information.  Please see the following schedule that provides an overview of when routine charges will be posted to your organization code.  Non-routine journal entries requested by the departments are anticipated to be posted within 3 days of receipt.  Please note that dates may change for fiscal year-end processing.  All questions may be directed to genacctg@radford.edu

The General Accounting Journal Voucher form (JV) should be used to request an accounting entry to be processed to record financial transactions in Banner.  A JV may be used for one of the following reasons:

  • To correct a revenue or expense transaction.
  • To process invoices not handled by Accounts Payable.

Budget Transfers should be made in Self-Service Banner using the Budget Transfer form.  Please contact the Office of Budget and Financial Planning for any questions concerning budget transfers.

Description of Charge

Anticipated Posting Date Applicable Time Period Naming Convention* FY Includes Thru**
Auxiliary Administrative Overhead 20th of the Month Full Prior Month AUX OVERHEAD MONTH YEAR May
Enterprise Charges 20th of the Month Full Prior Month ENTERPRISE CHRGS MONTH YEAR May
Facilities and Administrative- Indirect Cost on Grants 30th of Every other Month For the Full Prior 2 Months SPGM F&A MONTH MONTH YEAR May
Facility Work Orders 20th of the Month Full Prior Month FACILITIES CHRGS MONTH YEAR June 15th
Fleet Charges 20th of the Month Full Prior Month FLEET CHRGS MONTH YEAR  May
Gasoline Charges 20th of the Month Full Prior Month GAS CHRGS MONTH YEAR May
Postage Charges 5th of the Month Full Prior Month POSTAGE CHRGS MONTH YEAR June 15th
Printing Charges 30th of the Month  Full Prior Month PRINTING CHRGS MONTH YEAR June 15th
RU Express Charges 15th & 30th of the Month 16th - end of Month / 1st - 15th of Month RU EXPRESS MONTH 16-30, YEAR June 15th
Small Purchase Credit Card 30th of the Following Month Mid-Month to Mid-Month SPCC CHRGS MONTH YEAR June 15th
Telephone Charges 20th of the Month Full Prior Month PHONE CHRGS MONTH YEAR  May
UPS Charges Weekly 3 Weeks Prior UPS CHRGS MONTH DAY YEAR May
Utility Charges to Auxiliaries 30th of the Month  Full Prior Month UTILITY CHRGS MONTH YEAR May
VBS Copier Charges 20th of the Month Full Prior Month VBS COPIER CHRGS MONTH YEAR May
Virginia Retirement System Charges 20th of the Month For 2 Months Prior VRS RECON – DESCRIPTION MONTH YEAR May
Wage Payroll 10 Days After End of Pay Period Pay periods provided from payroll   PAYROLL FROM CIPPS/BENEFIT DATA FROM CIPPS June 13th

*All months are abbreviated for the first 3 letters of the applicable month

**Please note that dates may change for fiscal year-end processing