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Minutes from Board Meeting of November 14, 2002
Members present:
Mr. Jay S. Poole, Rector
Mr. Frank Armstrong, III
Mrs. Elizabeth D. Beamer
Mr. Stephan Q. Cassaday
Mr. Randal J. Duncan
Mrs. Mary Ann Hovis
Mr. R. Scott LaRose
Mr. Anthony Moore
Mrs. Barbara D. Turk
Mr. Jason Grogg (non-voting, advisory student representative)
Member absent:
Mrs. Elizabeth B. Davis
Mr. Joseph E. Freeman, III
CALL TO ORDER
Mr. Jay S. Poole, Rector of the Board, called the meeting to order at 1:15 p.m., Thursday, November 14, 2002 in the Martin Hall Board Room.
AMENDMENT AND APPROVAL OF AGENDA
Mr. Cassaday recommended that the agenda be amended to include a resolution commending the University community on its response to the budget reduction. Mrs. Beamer made the motion that the agenda, as amended, be approved. Seconded by Mr. Armstrong, the motion carried.
APPROVAL OF MINUTES
Mrs. Beamer made the motion that the minutes for the August 29, 2002 meeting of the Board of Visitors be approved as distributed. Seconded by Mr. Armstrong, the motion carried.
PRESIDENT’S QUARTERLY REPORT
Dr. Covington presented the President’s Quarterly Report for August-November 2002.
EXECUTIVE RECOMMENDATIONS
1. Dr. Covington made the recommendation that the following Annual Goals for 2002-2003 be approved. Mrs. Beamer made the motion that the recommendation be approved. Seconded by Mr. Cassaday, the motion carried.
The President of Radford University (RU) will provide leadership in accomplishing the following annual goals:
1. RU will reach an overall total headcount enrollment between 9250 and 9350 by the fall semester of 2002.
2. RU will increase the number of students involved in experiential learning and career development. During the 2002-2003 academic year, the newly developed Career Program will result in more than 600 freshmen participating in service learning projects, Wellness 200 classes will include a career assessment project, 350 juniors will be contacted about internship opportunities, and 400 seniors will begin a formal job search and participate in the Protocol Dinner program.
3. The Quality Enhancement Plan (QEP), which complements the University Strategic Plan, and which was an integral component of the SACS reaccreditation effort, will be implemented through Academic and Student Affairs Program Review.
4. RU will review and evaluate the general education program and bring forward recommendations to strengthen it.
5. RU will, provided sufficient funding, complete the Living History Museum at Selu as funding permits, complete construction on the track and soccer field including stadium by November 2002, complete renovations of Floyd Hall by January 2003, complete construction/renovations on Peters Hall by August 2003, complete the design of the Norwood Street realignment project by February 2003, begin the design of the Porterfield Hall renovation project by Spring 2003, and begin construction on Walker Hall renovations by November 2002.
6. RU will upgrade the administrative computing system to provide state-of-the-art administrative computing capabilities to the campus community.
7. RU will secure at least $5 million in external funding through grants and contracts.
8. RU will enhance the region’s economy through the continued development of the Business Technology Park (BTP) and the Economic Development Center (EDC). In 2002-2003, the BTP and EDC will increase grant funding and develop a business incubator facility.
9. RU will develop and implement a strategic plan for enhancing the quality of student life and good citizenship.
10. RU will ensure the further enhancement of the following Centers of Excellence during the 2002-2003 academic year: (1) Health and Human Services; (2) Teaching; (3) Fine Arts; (4) Honors Academy; (5) International Education (6) Environmental Science; (7) Economic Development Center.
BYLAWS
1. Mrs. Beamer made the motion that the Board of Visitors Bylaws be amended. Seconded by Mrs. Turk, the motion carried with 8 “aye” votes and 1 “no” vote.
2. Mr. Duncan made the motion that the Board of Visitors Bylaws be amended as follows. Seconded by Mr. Cassaday, the motion carried with 8 “aye” votes and 1 “no” vote.
Add the following paragraph to Section 1:
The Board of Visitors as constituted in accord with Code Section 23-155.1 may either in accord with other statutory requirements or at its own discretion add non-voting, advisory members. Section 7 of Article 1 of these By-Laws shall govern the appointment, responsibilities, duties, and limitations of non-voting, advisory members of the Board of Visitors.
Add the following Section to Article 1:
Section 7 - Non-voting, Advisory Members of the Board of Visitors
The Board of Visitors shall appoint all non-voting, advisory members. The terms of office for all non-voting, advisory members shall be one year, beginning with the August meeting of the Board of Visitors. Non-voting, advisory members of the Board of Visitors may be reappointed for one additional term. The term of membership may be reduced at the request of the non-voting, advisory member or at the discretion of the Board of Visitors.
A. Appointment Process
Nominations for the appointment of any non-voting, advisory members of the Board of Visitors that the Board of Visitors is required to appoint in accord with statues or that the Board elects to appoint shall come directly to the Board of Visitors from the President.
The President shall present to the Board of Visitors at least two nominees and no more than three nominees for each non-voting, advisory appointment. The slate(s) of nominees submitted by the President shall be unranked. The President shall provide the Board of Visitors with information about each nominee that will allow the Board of Visitors to understand the experiences and qualifications that each nominee can bring to the position for which he or she is being nominated.
The President shall consult with Internal Governance bodies, such as Senates and the Student Government Association, and solicit from them potential nominees. The President shall also consult with Vice Presidents and solicit from them potential nominees. The President may consult and confer with others as he or she deems appropriate in order to develop a slate of potential nominees for all non-voting, advisory positions on the Board of Visitors.
The President shall present the nominees for all non-voting, advisory members to the Board of Visitors at the spring meeting of the Board, a meeting that is usually held in May prior to Commencement. The slate(s) of nominees and all materials about each nominee shall be sent to the members of the Board of Visitors in advance of that meeting.
At the spring meeting of the Board of Visitors, the members of the Board of Visitors shall elect from the nominees the non-voting, advisory member(s).
Election of a non-voting, advisory member shall require at least a two-thirds vote of the quorum of the voting members of the Board of Visitors. In the event that no nominee for a non-voting, advisory position receives a two-thirds vote of the quorum of the voting members of the Board of Visitors, that position shall remain vacant. The President shall, in turn, be instructed to develop another slate of nominees and submit those nominees at the next meeting of the Board of Visitors. If during the subsequent meeting of the Board of Visitors no nominee for that non-voting, advisory position receives the necessary vote to be seated, that non-voting, advisory position shall remain vacant for the remainder of that academic year.
B. Responsibilities, Duties, and Limitations of Non-voting, Advisory Members
Non-voting, advisory members of the Board of Visitors have the responsibility to support the best interests of Radford University and to work with regularly appointed members of the Board of Visitors in carrying out their responsibilities "for the continuing operation and development of the institution as a comprehensive state university." They shall carry out these duties by participating in all public sessions of the Board of Visitors.
Non-voting, advisory members of the Board of Visitors shall be appointed as nonvoting members of at least one standing committee of the Board of Visitors.
Through the President of the University, non-voting, advisory members of the Board of Visitors may submit agenda items for discussion and information to be considered by the Board of Visitors. Such agenda items for discussion and information will be included in the quarterly Report to the Board of Visitors.
Non-voting, advisory members of the Board of Visitors shall not have the authority to make motions or to introduce any actions or recommendations requiring approval by the Board of Visitors.
Non-voting, advisory members of the Board of Visitors shall not have voting rights on any matters considered by the Board of Visitors.
Non-voting, advisory members of the Board of Visitors shall not attend or participate in executive sessions absent express invitation of the Board of Visitors.
Non-voting, advisory members of the Board of Visitors shall not serve as chairpersons of any Board of Visitors standing committees.
FACULTY MEMBER
Mrs. Beamer made the motion that a non-voting, advisory faculty member position be added to the Board of Visitors. Seconded by Mrs. Hovis, the motion carried with 8 “aye” votes and 1 “no” vote.
RESOLUTION
Mr. Cassady made the motion that the following resolution be approved. Seconded by Mrs. Hovis, the motion carried.
RADFORD UNIVERSITY BOARD OF VISITORS
RESOLUTION
WHEREAS, the Commonwealth of Virginia faces serious budget challenges as a consequence of an unforeseen economic downturn, and
WHEREAS, the Governor and members of his staff have made decisions to reduce budget appropriations to state agencies, including Radford University, in order to balance the budget, and
WHEREAS, Radford University’s required reductions have created an unprecedented circumstance which requires creative planning and decision-making in order to reduce expenditures while maintaining high quality educational programs and services; now, therefore, be it
RESOLVED that the Radford University Board of Visitors commends the President, the Vice Presidents, and members of their staffs and leadership teams for the extraordinarily thorough, careful, and thoughtful development and implementation of effective strategies to manage the budget reduction; and be it further
RESOLVED that the Board of Visitors commends the entire Radford University community of faculty, students, staff, and administrators for the diligent and collegial contributions they have made to this work and for their willingness to undertake the even more challenging task of restructuring the University; and be it also
RESOLVED that the Board of Visitors further commends the entire University community for its indomitable spirit and perseverance in the face of these extraordinary situations as it undertakes restructuring with the goal of directing available resources to strengthen and improve operations and programs and ultimately the education of students; and be it moreover
RESOLVED that the Board of Visitors pledges its continuing support and partnership with faculty, students, staff, administrators, legislators, the Governor, and other policy makers to secure and provide the resources required to invest wisely and fully in the lifetimes of Radford University students.
______________________________
Jay S. Poole, Rector
Radford University Board of Visitors
November 14, 2002
______________________________
ACADEMIC AFFAIRS COMMITTEE
Mrs. Turk made the motion that Academic Affairs Recommendations #1-3 as detailed on pages 8-14 of the Report to the Board of Visitors be approved. Seconded by Mr. Moore, the motion carried.
1. A. That the Tenure Track appointment be approved.
B. That the New Temporary Faculty Appointments be approved.
2. That the Overload Teaching Assignments be approved.
3. That the Study Leave for Dr. Mary Ferrari be approved.
BUSINESS AFFAIRS COMMITTEE
Mrs. Beamer made the motion that the following Business Affairs Recommendations #1-4 as detailed on pages 16-19 of the Report to the Board of Visitors be approved. Seconded by Mrs. Hovis, the motion carried.
1. That the following write-off of past due accounts receivable be approved:
Student Accounts -- $ 8,336.31
Returned Items -- 534.50
Short Term Loans -- 550.00
Parking Fines -- 770.00
Residential Life Damages -- 309.00
Total -- $10,499.81
All accounts have been referred to the Department of Taxation in accordance with state debt set-off provisions. Those accounts greater than $75 have been submitted to RU’s private collection agency or to the Attorney General’s Office.
2. Approval of a resolution authorizing Radford University to use the Radford University Workforce Transition Option as a strategy to achieve the budget reductions and approval of the authorization to borrow monies from auxiliary enterprises for financing with a pay back of up to three years.
WORKFORCE REDUCTION OPTION
WHEREAS, state law requires that the University provide severance benefits to eligible employees who are involuntarily separated due to budget reductions, agency reorganizations, or workforce downsizing; and,
WHEREAS, retirements of long-term teaching and administrative and professional faculty would facilitate continuation of the institution’s highest priority programs within a diminished resource base, allow the University to retain recently recruited teaching and administrative and professional faculty, provide some eventual flexibility to move in new directions, and reduce the devastating impact of work force reductions on morale and the delay inherent in the notification requirement reductions in force; and,
WHEREAS, the Board of Visitors has the authority to implement personnel policies for teaching and administrative and professional faculty;
THEREFORE BE IT RESOLVED that the Board of Visitors approves Radford University’s use of the Workforce Transition Option for teaching and administrative and professional faculty as a strategy for achieving timely budget reductions without compromising the quality of education provided to students in the future.
____________________________________
Betsy Beamer, Chair
Business Affairs Committee
Jay Poole, Rector
Radford University Board of Visitors
____________________________________
3. Approval of a $250 per semester tuition increase for all in-state undergraduate, out-of-state undergraduate, in-state graduate, and out-of-state graduate tuition, effective Spring Semester 2003.
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In-State Undergraduate
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Currently
Approved
2002-03
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Revised
Proposal
2002-03
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Change
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Tuition
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$1,754 |
$2,254 |
$500 |
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Technology fee
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20 |
20 |
0 |
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Comprehensive fees
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1,570 |
1,570 |
0 |
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Room and board
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5,442
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5,442
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0
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Total
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$8,786
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$9,286
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$500
|
|
|
|
|
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Out-of-State Undergraduate
|
|
|
|
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Tuition
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$8,018 |
$8,518 |
$500 |
| Technology fee |
204
|
204
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0
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|
Comprehensive fees
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1,570
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1,570
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0
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Room and board
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5,442
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5,442
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0
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Total
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$15,234
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$15,734
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$500
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|
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In-State Graduate
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Tuition
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$2,646
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$3,146
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$500
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| Technology fee |
68
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68
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0
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Comprehensive fees
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1,570
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1,570
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0
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Total
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$4,284
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$4,784
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$500
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Out-of-State Graduate
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Tuition
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$6,518
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$7,018
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$500
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| Technology fee |
166
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166
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0
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Comprehensive fees
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1,570
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1,570
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0
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Total
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$8,524
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$8,754
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$500
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4. Approval of Radford University’s Budget Reduction Plan including authorization to furlough employees up to 2 days if necessary.
STUDENT AFFAIRS COMMITTEE
Mr. Duncan made the motion that the following Student Affairs Recommendations #1-3 as detailed on page 21 of the Report to the Board of Visitors be approved. Seconded by Mrs. Turk, the motion carried.
1. That the Student Affairs Separations be approved.
2. That the Student Affairs Appointments be approved.
3. That the Student Affairs Reclassification be approved.
UNIVERSITY ADVANCEMENT COMMITTEE
Mr. Armstrong made the motion that University Advancement Recommendations #1, “Salary Adjustments” as detailed on page 22 of the Report to the Board of Visitors be approved. Seconded by Mr. Duncan, the motion carried. Mrs. Turk abstained and Mrs. Beamer was absent during the vote.
PLANNING AND RESEARCH COMMITTEE
The Planning and Research Committee did not have any recommendations for action.
Dr. Rick Slavings, Vice President for Planning and Research, gave a presentation on the Administrative Structure and Compensation Study. The study used data from the College and University Personnel Association (CUPA) and data collected from human resource offices at colleges and universities to compare Radford University’s administrative structure to that of its peer institutions and other Virginia state universities. The study concluded that RU’s administrative staffing is similar to that of its benchmark institutions, RU’s administrative staffing is minimal compared to other Virginia institutions, and RU’s administrative personnel are compensated at levels well below both benchmark and in-state peers.
BOARD MEETING CALENDAR
Saturday, December 14, 2002 – Winter Commencement
Wednesday & Thursday, February 26-27, 2003 - Regular Meeting
Friday, May 2, 2003 - Regular Meeting
Saturday, May 3, 2003 – Spring Commencement
Wednesday & Thursday, August 27-28, 2003 - Annual Meeting
ADJOURNMENT
The meeting adjourned at 2:30 pm.
______________________________
Doris M. Bratton, Secretary
Radford University Board of Visitors
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