Minutes from Board Meeting of May 2, 2003

Members present:

Mr. Jay S. Poole, Rector
Mr. Stephan Q. Cassaday, Vice Rector
Mr. Frank Armstrong, III
Mrs. Elizabeth D. Beamer
Mrs. Elizabeth B. Davis
Mr. Joseph E. Freeman, III
Mrs. Mary Ann Hovis
Mr. R. Scott LaRose
Mrs. Barbara D. Turk
Mr. Jason Grogg (non-voting, advisory student representative)

Members absent:

Mr. Randal J. Duncan
Mr. Anthony U. Moore

CALL TO ORDER

Mr. Jay S. Poole, Rector of the Board, called the meeting to order at 1:30 p.m., Friday, May 2, 2003 in the Martin Hall Board Room.

APPROVAL OF AGENDA

Mrs. Beamer made the motion that the agenda be approved. Seconded by Mr. Armstrong, the motion carried.

APPROVAL OF MINUTES

Mrs. Davis made the motion that the minutes for the February 26-27, 2003 meeting of the Board of Visitors be approved as distributed. Seconded by Mr. LaRose, the motion carried.

PRESIDENT’S QUARTERLY REPORT

Dr. Covington presented the President’s Quarterly Report for February-May 2003.

EXECUTIVE SESSION

Mrs. Beamer made the motion that, pursuant to Section 2.1-344 A1 of the Freedom of Information Act, the Board of Visitors go into Executive Session for the purpose of “discussion personnel issues.” Seconded by Mrs. Davis, the motion carried.

OPEN SESSION

Motion: Mrs. Beamer -- Resolution No. 1
Second: Mrs. Davis -- Meeting Date: 5/2/03

CERTIFICATION OF EXECUTIVE MEETING

WHEREAS, the Radford University Board of Visitors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and

WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by this Board that such executive meeting was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the Radford University Board of Visitors hereby certifies that, to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (2) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Radford University Board of Visitors.

VOTE: yes - Mr. Frank Armstrong, III
yes - Mr. Stephan Q. Cassaday
yes - Mrs. Elizabeth D. Beamer
yes - Mrs. Elizabeth B. Davis
yes - Mr. Joseph E. Freeman, III
yes - Mrs. Mary Ann Hovis
yes - Mr. Scott LaRose
yes - Mrs. Barbara D. Turk
yes - Mr. Jay S. Poole

ABSENT DURING VOTE: 0

EXECUTIVE RECOMMENDATIONS

1. Non-Voting Advisory Faculty Member to the Board of Visitors

Mr. Armstrong made the recommendation that Dr. Douglas Woolley be appointed Non-Voting, Advisory Faculty Member to the Board of Visitors. Seconded by Mr. Cassaday, the motion carried.

2. Non-Voting Advisory Student Member to the Board of Visitors

Mrs. Hovis made the motion that the following slate of student representatives for non-voting, advisory membership on the Board of Visitors and Standing Committees of the Board of Visitors be approved. Seconded by Mrs. Turk, the motion carried.

Matthew Crisp- Non-Voting, Advisory Student Representative to the Board
President of SGA

Rachel Lythgoe - Academic Affairs Committee
College of Arts and Sciences Senator

Sara Morrisroe - Business Affairs Committee
SGA Vice President of Finance

Lindsay Singer - Student Affairs Committee
Executive Vice President

Brie Tinsley - University Advancement Committee
Legislative Vice President

Sherrigan Feaster - Planning and Research Committee
Graduate Student Senator

3. Resolutions

A. Mr. Armstrong made the motion that the following Resolution in Recognition naming the University Services Building the David E. Armstrong Complex be approved. Seconded by Mrs. Turk, the motion carried.

Resolution in Recognition

Whereas, David E. Armstrong has provided dedicated service to Radford University for more than 36 years, including 24 years of administrative responsibility for the institution’s $289 million physical plant; and

Whereas, in 1990, Mr. Armstrong was instrumental in leading a dedicated group of facilities management personnel to donate more than 420 hours of volunteer time to build the Corinna de la Burde' Sculpture Plaza; and

Whereas, Mr. Armstrong was instrumental in developing a fundraising campaign to establish an endowment which awards a scholarship for a son or daughter of a facilities management employee to attend Radford University; and

Whereas, Mr. Armstrong, as Associate Vice President for Facilities, has been responsible for the University’s capital outlay program and provided the kind of effective leadership in day-to-day operations of the “plant” that has earned Radford University a reputation of “one of the most beautiful, well-maintained campuses in America;” now therefore be it

Resolved, that Radford University’s facilities management building be named in honor of Mr. Armstrong and henceforth be known as the David E. Armstrong Complex.

B. Mr. Cassaday made the motion that the following Resolution in Appreciation for Frank Armstrong, III be approved. Seconded by Mrs. Davis, the motion carried.

Resolution in Appreciation

Whereas, Frank Armstrong, III, has served Radford University and the Commonwealth of Virginia with distinction as a member of the University’s Board of Visitors from July 1, 1995, to June 30, 2003; and

Whereas, Mr. Armstrong has devoted his time, talent, and resources and has contributed greatly to the advancement of Radford University through his experience as Chairman and President of a major Virginia corporation; and

Whereas, on numerous occasions he has assisted Radford University in developing rewarding partnerships with various educational and business organizations and has been a leading advocate for the University’s Board of Visitors as its representative to the RU Foundation Board of Directors; and

Whereas, he has served on the Executive and Business Affairs Committees of Radford University’s Board of Visitors and has provided invaluable leadership as Chair of the Board’s University Advancement Committee from 1996 to 2003; and

Whereas, he has demonstrated his firm belief in the value of a Radford University education by serving as one of the Tri-Chairs of the institution’s first Capital Campaign from 1995 to 2000; and

Whereas, he and his wife, Sandra, graciously hosted a very successful regional event in their Winchester, Virginia, home for the University’s first Capital Campaign; now therefore be it

Resolved, that the Radford University Board of Visitors, along with the University’s faculty, staff, students, and alumni, expresses its profound gratitude to Mr. Armstrong for his steadfast loyalty to our University and for his many contributions toward strengthening its role throughout the Commonwealth and the nation; and be it further

Resolved, that the Board of Visitors publicly present this Resolution in Appreciation to Mr. Armstrong at its spring meeting on May 2, 2003, and maintain a copy of the Resolution as a part of its permanent record.

C. Mr. Armstrong made the motion that the following Resolution in Appreciation for Elizabeth D. Beamer be approved. Seconded by Mrs. Davis, the motion carried.

Resolution in Appreciation

Whereas, Elizabeth D. Beamer has served Radford University and the Commonwealth of Virginia with distinction as a member of the University’s Board of Visitors from July 1, 1999, to June 30, 2003; and

Whereas, Ms. Beamer has devoted her time, talent, and resources to the Board of Visitors and to her Alma Mater, Radford University, and has provided invaluable leadership to the Board by serving as Chair of its Business Affairs Committee from 2001-2003 and as a member of its Executive, Student Affairs, and University Advancement Committees; and

Whereas, she has given tirelessly of her valuable time and expertise to initiatives sponsored by the University in the area of governmental relations, as well as in innumerable alumni and capital campaign fundraising activities; and

Whereas, she has committed additional time to furthering the goals and mission of WVRU radio, an organization she helped to advance as a student at the University; and

Whereas, in 1997 she received the Outstanding Alumna Award for her many career accomplishments, including her distinguished tenure as Secretary of the Commonwealth of Virginia from 1994 to 1998, and her dedication to public service through work for numerous charitable organizations; now be it therefore

Resolved, that the Radford University Board of Visitors, along with the University’s faculty, staff, students, and alumni, expresses its profound gratitude and highest commendations to Ms. Beamer for her steadfast loyalty to the University and for her many valuable contributions toward the fulfillment of its mission; and be it further

Resolved, that the Board of Visitors publicly present this Resolution in Appreciation to Ms. Beamer at its Spring Meeting on May 2, 2003, and maintain a copy of the Resolution as a part of its permanent record.

D. The Board received the Resolution in Appreciation for Randal J. Duncan and it was noted that due to his absence at the May meeting, Mr. Duncan will be invited to attend the August meeting at which time the Board will act favorably on the recommendation and recognize his years of exemplary service on the Board of Visitors.

E. Mr. Armstrong made the motion that the following Resolution to Confer the Honorary Degree, Doctor of Laws, upon The Honorable Mark Warner be approved. Seconded by Mrs. Davis, the motion carried.

Resolution

Whereas, The Honorable Mark Warner was inaugurated as the 69th Governor of the Commonwealth of Virginia in January 2002; and

Whereas, he has served with distinction, bringing practical business principles and fiscal responsibility to the executive management of state government; and

Whereas, Governor Warner led a bipartisan campaign to secure more than $1 billion for needed capital investments in Virginia colleges and universities, state parks, and museums; and

Whereas, he has earned his reputation as a strong, effective advocate for high educational standards and developed the Virginia High-Tech partnership, an initiative that enables students from Virginia’s historically black colleges and universities to pursue technology-related careers through job placement and internship programs; and

Whereas, his commitment to public education through the Partnership for Achieving Successful Schools Initiatives has been widely recognized with a Distinguished Program Award for leadership by the National Alliance of Business; and

Whereas, Governor Warner is a highly successful businessman and entrepreneur with a commitment to business development and job creation in all geographic regions of the Commonwealth; and

Whereas, he has demonstrated his commitment to health care by establishing the Virginia Health Care Foundation, dedicated to providing health care to medically underserved Virginians in rural and urban areas; now be it therefore

Resolved, that the Radford University Board of Visitors, along with the University’s faculty, staff, students, and alumni, expresses its sincere appreciation to Governor Warner for the many valuable contributions he has made to the Commonwealth of Virginia and to higher education; and be it further

Resolved, that Radford University formally adopt this Resolution in appreciation of Governor Warner’s outstanding leadership in government and business, confer upon him the Honorary Doctor of Laws Degree at its Spring Graduation Ceremonies on May 3, 2003, and maintain the Resolution to that effect as part of its permanent record.

ACADEMIC AFFAIRS COMMITTEE

Mrs. Davis made the motion that the following Academic Affairs Recommendations #1-14 as detailed on pages 11-31 of the Report to the Board of Visitors be approved. Seconded by Mr. Cassaday, the motion carried.

BUSINESS AFFAIRS COMMITTEE

Mrs. Beamer made the motion that the following Business Affairs Recommendations # 1-4 as detailed on pages 33-34 of the Report to the Board of Visitors be approved. Seconded by Mrs. Davis, the motion carried.

1. Write-Off of Past Due Accounts Receivable

Student Accounts - $ 6,678.16

Short Term Loans - 406.97

Parking Fines - 203.00

Residential Life Damages - 568.20

Discharged-Bankruptcy - 3,033.43

Discharged-Attorney General - 2,217.50

Total - $13,107.26

All accounts have been referred to the Department of Taxation in accordance with state debt set-off provisions. Those accounts greater than $75 have been submitted to the university’s private collection agency or to the Attorney General’s Office.

2. Personnel Actions - Appointments

1. Appointment of Ronald W. Downs, Director of the Recreational Complexes.
2. Appointment of Thomas P. Manning as Director of Facilities Operations.
3. Appointment of Roy E. Saville as Director of Facilities Planning & Construction.
4. Appointment of William H. Shorter, Jr., as Director of Human Resources.

3. Employee Tuition Waiver Policy

That the Board of Visitors approve expanding eligibility of Radford University’s Tuition Waiver Policy to include part-time teaching and administrative/professional faculty, subject to appropriate eligibility requirements to be determined by the President and his Cabinet.

4. Discretionary Account Review

Approval of Discretionary Fund expenditures for the quarter ending March 31, 2003.

5. Tuition and Fee Increase

The following schedule of proposed tuition and fees represents an annual tuition increase of nine percent for all students. The increase conforms to General Assembly language that caps tuition increases for in-state undergraduate students at five percent, plus the university’s share of faculty and staff salary increases and health insurance costs. For fiscal year 2003-04, the university will have to cover an additional budget cut, employee salary increases and related health insurance increases totaling more than $1.6 million.

The General Assembly also approved language for the assessment of a separate $50 capital fee to full-time out-of-state students. This capital fee will be transferred to the Department of Treasury to offset a portion of the debt service costs incurred on the recently approved capital bond package.

The comprehensive fee proposed annual increase is $94 (six percent) for all students. The increase conforms to General Assembly language that caps fee increases at five percent, plus the university’s share of salary increases and health insurance costs. One hundred percent of the costs of salary increases and health insurance increases will have to be covered from the comprehensive fee.

The room and board fee annual increase is $218 (four percent) for all residential students. The increase is necessary to meet contractual commitments for the dining services vendor and the cost of salary increases and health insurance costs.

Mrs. Beamer made the motion that the following schedule of tuition and fees for 2003-04 be approved. Seconded by Mr. Armstrong, the motion carried.

2003-04 Proposed Tuition and Fees

In-State Undergraduate	Approved 2002-03	Proposed 2003-04	$ Change	% Change
Tuition	$2,254	$2,456	202	9.0%
Technology fee	20	20	0	0.0%
Comprehensive fees	1,570	1,664	94	6.0%
Room and board	5,442	5,660	218	4.0%
Total	$9,286	$9,800	$514	5.6%
Out-of-State Undergraduate
Tuition	$8,518	$9,284	$766	9.0%
Technology fee	204	204	0	0.0%
Capital Fee	00	50	50	0.0%
Comprehensive fees	1,570	1,664	94	6.0%
Room and board	5,442	5,660	218	4.0%
Total	$15,734	$16,862	$1,128	7.2%
In-State Graduate
Tuition	$3,146	$3,430	$284	9.0%
Technology fee	68	68	0	0.0%
Comprehensive fees	1,570	1,664	94	6.0%
Total	$4,784	$5,162	$378	7.9%
Out-of-State Graduate
Tuition	$7,018	$7,650	$632	9.0%
Technology fee	166	166	0	0.0%
Capital Fee	00	50	50	0.0%
Comprehensive fees	1,570	1,664	94	6.0%
Total	$8,754	$9,530	$776	8.9%

STUDENT AFFAIRS COMMITTEE

Mrs. Beamer made the motion that the following Student Affairs Recommendations #1-2 as detailed on page 37 of the Report to the Board of Visitors be approved. Seconded by Mr. LaRose, the motion carried.

1. Appointment

JoAnn R. Stephens-Forrest appointed to the position of Coordinator-Counselor in the Disability Resource Office effective April 10, 2003.

2. Death/Separation

Sue P. Conrad, Counselor in the Center for Counseling & Student Development. Date of death: March 2, 2003.

AD HOC AFFIRMATIVE ACTION COMMITTEE

Mr. Poole appointed the following Board members to an Ad Hoc Affirmative Action Committee:

Mr. Scott LaRose, Chair
Mrs. Elizabeth B. Davis
Mr. Anthony U. Moore

NOMINATING COMMITTEE

Mr. Poole announced the following Nominating Committee appointments. The Committee will present its recommendation for a slate of officers at the August meeting:

Mrs. Barbara D. Turk, Chair
Mrs. Mary Ann Hovis
Mr. Joseph E. Freeman, III

BOARD MEETING CALENDAR

Wednesday and Thursday, August 27-28, 2003 -- Annual Meeting

ADJOURNMENT

The meeting adjourned at 2:50 p.m.