Military Active Duty Policy

The University has adopted the following administrative policy for university students called to Military Active Duty.  Any deviation in policy must be with the approval of the University Registrar.  The intent of this policy is to assist, whenever possible, a student’s withdrawal and subsequent reentry to the University so that the student suffers no financial or academic hardship that was beyond the student’s control.  The form for withdrawal can be found at Military Withdrawal Form.

The following policies have been set:

Tuition and Required Fees/Academic Credit A student may follow normal University withdrawal procedure and receive grades according to standard grading options (No Grade if before the Census Date, W or F after the census date or “I” grades (Incompletes) as arranged with each professor.  This would entitle the student to the appropriate prorated refund (of tuition and fees) based on the withdrawal date.   The student may elect to withdraw and receive “ W’s” for all courses in which the student is enrolled.   The reason for granting “W’s”, regardless of the student’s current grade status, is based in part on the uncertainty that has led up to the student’s departure and how that has probably affected the student’s ability to perform in the classroom.  If a student elects to receive “W’ s” for all courses, tuition and fees will be refunded to the student.  However, during the withdrawal process, students can request financial credit be given for a future term. If a student’s withdrawal is within the last 10 class days of the semester, the student may request “I’ s” in classes which can be completed.  In that case, tuition and fees will be charged for the number of “I” credits as a proportion of the total credits enrolled.  The remaining money will be refunded or applied to a future term.  In making any refund or “credit” of tuition monies, first consideration will be made to repaying any financial aid awards as appropriate.  Under no circumstances will a student be eligible to receive a letter grade without completing the course.

Room and Board

Room and Board will both be refunded on a daily basis according to the official date of withdrawal.

Deposits

Any deposit for future academic terms (specifically the housing deposit) will be completely refunded.

Textbooks

A 100% credit will be issued on all textbooks, whether new or used, on all books returned to the University Bookstore.  (Note:  The credit will be kept on file at the Bookstore until the next term for which the student enrolls).

Reinstatement

A student will be readmitted under the standard readmission procedure through the Registrar’s Office.  The student will be allowed to continue with the academic requirements of their original entry to Radford University, wherever possible (i.e. using the same catalog).   The student must meet the required GPA, financial, and disciplinary requirements of any other student.  Information on Readmission can be found under Readmission Information and the form can be found at Readmission Application. Note:  In an effort to assist a student who leaves under these circumstance to reestablish themselves at Radford University, the Registrar’s Office will place a “friendly” block on the student’s record.  This will enable the university to recognize when the student is returning to Radford University and to aid their academic and financial reentry to the University.